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Branch Administrator Landscape Installation Team

3 months ago

Tampa, Florida, United States Sunrise Landscape Full time

Branch Administrator (Installation Department)

For more than 40 years, Sunrise Landscape, a commercial landscape maintenance, design and installation company, has been serving West Central Florida with a commitment to landscape and service excellence. We are growing and have a great opportunity for a bi-lingual Branch Administrator to join our Installation Team in Tampa, FL. This role will support our Operations team including Project Managers/, Purchasing Agents, Crew Leaders and Front Line Team Members, while serving the needs of our clients. We are excited for this team member to provide administrative support to the Branch operations team, accounts payable, accounts receivable and other administrative departments. This team member will report to the Office Manager of the local branch. We are looking for team members who thrive in a fast-paced, entrepreneurial environment and looking to grow with us.

Please note that only candidates who are fluent in English & Spanish will be considered.

Duties/Responsibilities

Operational Support

Manage accident/injury reports; distribute as directed; follow report to General Manager
Assist with management of monthly inventory physical count
Order and maintain uniform, PPE inventory, cleaning supplies, office supplies
Track 30 day anniversary for new hire to get uniforms
Answer and direct incoming call for Branch as needed
Distribute weekly attendance and safety sheets
Update white board weekly with new hires, terminations, and crew adjustments
File and manage notice to owners on all projects
Request, file, and manage certificates of insurance on all projects
Assist with other projects assigned by General Manager

Team/People Support
Assist General Manager with monitoring of Paid Time Off (PTO) Requests for all employees
Add employees PTOs to calendar
Daily monitoring of weekly time review for errors or red flags
Review weekly time review and payroll reports for accuracy and timely submit to the payroll department
Assist and train on Time clock issue and HCMToGo App issues
Submission of all Employee Change Records to Payroll
Assist with the annual benefit open enrollment process as directed
Assist Branch employees with payroll and/or benefit-related items as needed
Process employee requests for changes to direct deposit
Assist employee requests with changes to W-4s
Receive and deliver live checks, maintain log of deliveries

Accounts Payable
Process, reconcile, and submit requests for reimbursement

Accounts Receivable
Collect lien releases for billing
Make collections calls/emails
Assist the Office Manager with billing as needed

Requirements: Education/Experience/Skills/Abilities
Minimum 2 years general office administration experience
Bi-lingual (Spanish) is a requirement.
Must be a detail-oriented, self-starter who works individually and in a collaborative team environment
Strong ability to multitask and handle competing priorities in a constantly changing environment
Experience with Accounts Payables and Receivables is required
Proficient with computer software programs including MS Office suite (Word, Excel, Outlook, and PowerPoint)
Experience in processing confidential information and understanding privacy laws and Company policy governing employee information
Demonstrated capacity to embrace change. Ability to manage work under pressure
Great customer service and interpersonal skills

Physical Requirements
Prolonged periods of sitting at a desk and working on a computer
Must be able to lift 15 pounds at times