Administrative Specialist

3 weeks ago

Plainsboro, New Jersey, United States Novo Nordisk Full time

About the Department

At Novo Nordisk, we're committed to building the best Ethics, Compliance & Privacy (ECP) team in the pharmaceutical industry. Operating at the highest ethical & privacy standards and ensuring adherence to corporate and legal regulations, this team is constantly called upon to design and implement creative solutions to complex issues. From training on new procedures, to auditing against local and corporate policies, to reporting compliance-related issues, ECP keeps us accountable every step of the way as we develop life-changing therapies and bring them to market. At Novo Nordisk, you will be part of a company respected equally for its financial results and its business ethics. Are you ready to make a difference?

The Position

Performs a variety of highly diverse and complex administrative tasks and activities of a responsible nature for a department, function or management requiring sound planning, organization, judgment, adaptability, and accountability.

Relationships

Reports to the Director - Ethics, Compliance and Privacy (ECP) Strategy & Execution and will support one or more individuals. Interacts with internal and external sources at all levels on matters of importance to the function, the department, and/or of a sensitive nature. Provides guidance and assistance to others in administrative positions. May interact with global employees.

Essential Functions

Coordinates multiple processes, procedures, or programsDevelops reports and presentationsDirects administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the departmentHandles calendar management on behalf of the individuals supportedIndependently researches a wide variety of information requests and gathers and compiles reports and dataParticipates on, and provides administrative support to, project teamsPerforms a variety of routine office duties involving typing, invoicing, record and file maintenance, data entry, meeting/travel arrangements, planning and execution of either on or offsite department meetings, processing expense reports, department event planning (e.g. off sites, team building, group meetings), running reports, budget processing, and vendor managementPerforms other clerical/administrative and support duties as neededProvides support for budgets and may support a team with tracking budget spendReviews and responds to correspondence and prepares documents and formsWorks with internal and external parties to initiate, coordinate, and manage a variety of special projects which may require the knowledge of special terminology, practices, procedures, or operations QualificationsA high school diploma or GED requiredA minimum of 6 years of administrative or related experience required. A bachelor degree can substitute for 2 years of experience. Advanced training or administrative certification a plus.Ability exercise independent discretion and/or judgmentAbility to handle sensitive and confidential informationAbility to interact with all levels inside and outside of the organization along with HQ and Global AffiliatesAbility to manage multiple prioritiesAbility to understand implications of work and make recommendations for solutionsAbility to work independentlyAttention to detail requiredDemonstrates strong leadership abilitiesExcellent customer service skillsRequires demonstrated computer skills and use of Microsoft OfficeRequires extensive knowledge of the job and department served and complete knowledge of operations within a company We commit to an inclusive recruitment process and equality of opportunity for all our job applicants. At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we're life changing. Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations. If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at This contact is for accommodation requests only and cannot be used to inquire about the status of applications.

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