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OMMIR Program Assistant I

3 months ago

Lakewood, United States State of Colorado Full time
Department Information

This position is open only to Colorado residents only.

An eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.

Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities
Our Vision - Creating safer and more resilient communities across Colorado
Our Core Values – Unity, Honor, Service
CDPS commits to cultivating an equitable, diverse, and inclusive work environment. We ensure that we recruit, retain, and promote engaged employees.

Our approach to diversity is simple - it's about embracing everyone We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative.

Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace.

CDPS is an equal opportunity employer. See our EEOD Utilization Report (2020)

At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self.

We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans

Careers with a purpose:
If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join

We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery.

You'll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community

When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be.


Unmatched Benefits:
We highly value work life balance and offer excellent work-life programs, training, and professional development opportunities

Did you know that only 15% of employers offer a defined contribution plan? CDPS offers unmatched retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus 401K and 457 plans.

The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.
CDPS provides generous time off including 11 paid holidays per year plus vacation, sick leave, and wellness days.
Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.

Description of Job

About the Work Unit

The Office of Missing and Murdered Indigenous Relatives (OMMIR) was established in 2022 and exists to serve as a liaison on behalf of the indigenous community on issues related to missing or murdered indigenous relatives.

To achieve this goal, the unit conducts the following statewide activities:

Develops and enhances partnerships with Tribal Law Enforcement and communities;
Collaborates with any relevant entities, including the Colorado Commission of Indian Affairs, federally recognized tribes, indigenous-led organizations, tribal and local law enforcement agencies, the Colorado Bureau of Investigation and the Colorado State Patrol;
Staffing and support of the Community Volunteer Advisory Board;
Provides information to families on how to report a missing or murdered loved one;
Collaborates with state and local partners to develop training and education.
Helps connect families with resources;
Reporting out and responding to questions from the legislature and the general public.
About the JobThis position provides administrative and programmatic support to the Office of Missing and Murdered Indigenous Relatives. The position provides internal and external customer support.

Duties include providing general administrative assistance and support for the OMMIR, providing logistical support and preparation for meetings and events, communicating with both internal and external stakeholders.

Key Responsibilities

Administration and Program SupportProvides the Office of Missing and Murdered Indigenous Relatives administrative support which includes, but is not limited to, general administrative assistance and support for the Office Director, providing logistical support and preparation for meetings and events, synthesizes and disseminates pertinent information to internal staff and external stakeholders.

Facilitates information sharing with internal and external stakeholders and partners.

Design and implement filing systems for the MMIR Office, ensuring that these systems are maintained and current and are in accordance with office guidelines and procedures.

Schedules meetings, provides logistics support for events, and answers questions via phone, email, and in-person.

Establish and implement procedures for record-keeping, data retention, and document dissemination for the Office, ensuring that the means and methods implemented are in accordance with the Department of Public Safety and the DCJ guidelines and procedures.

Coordinates, facilitates, and organizes a wide-range of administrative and programmatic functions and activities including, but not limited to expenditure and budget tracking, receipt coding and processing, policy compliance, etc.

Stores, formats, edits, revises and prints reports.
Directs customers by providing resources and informational services.

Writes and maintains the desk manual to outline procedures relevant to support the programming for the Office of Missing and Murdered Indigenous Relatives.

This position determines what information is pertinent to new staff joining the team and helps to onboard new staff within OMMIR so the new staff members have a working knowledge of the copiers, supply orders, printing codes, and work-related travel procedures.

This position has to have a working knowledge of procurement rules, accounting procedures, and CORE.
Customer Service and SupportPosition provides internal and external customer support. Answers incoming calls and emails, screens and directs calls, and takes messages. Prepares, provides and exchanges information with external customers and the Director, and refers them to the appropriate resources.

Creates, edits, and reviews written correspondence on behalf of the Director, including memos, emails, letters, cards, official publications, and communications to internal and external stakeholder groups.

Answers phones, screens and directs calls, and takes messages.
Prepares, provides and exchanges information with callers and visitors and refers them to the appropriate resources.

Website Management and Accessibility of Documents This position is responsible for the maintenance of documents on the OMMIR website pages including the addition of new material to the website, removal of old material, and the creation of new pages.

All of this has to be completed in compliance with CDPS branding standards and compliance with accessibility rules and laws.

This position must complete multiple trainings and reference OIT resources to stay up to date on accessibility standards and laws as well as branding standards.

This position has to coordinate with the DCJ project manager and the DCJ public information officer to ensure that the website is up to date.

In addition, the position has to coordinate with these same positions to make sure that there are not concerns about new information that is added to the websites so it is accurate and the information is shared in a timely manner.

Creates content with accessibility in mind. Creates, produces, and publishes primarily text-based content.
Ensures compliance with digital accessibility regulations and requirements by performing the following duties andresponsibilities.

Incorporates content accessibility requirements (semantic structure, meaningful links) into content authoring workflowsCreates alternatives for media content, such as image descriptions and figure captions.

Uses content authoring and publishing platforms that support accessibility. Partners with colleagues and team members to prioritize accessibility in content production.
Determine whether documents provided by OMMIR staff meet the accessibility standards.
Selection of colors and fonts that comply with branding standards.
Determine when information on the OMMIR webpages needs to be removed or updated. This includes correcting active links on the pages.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

NOTE:
To be considered for this position, you must meet one of the following options for consideration.

MINIMUM QUALIFICATIONS:

Five (4) years of professional experience in administrative support that included providing executive and/or program support to an individual or a team.

ORBachelor's degree in any field.

REQUIRED COMPETENCIES
Excellent reasoning and analytical and problem-solving skills;
Superior communication skills.
Collaborative, professional, enthusiastic, positive attitude, able to collaborate, communicate and cooperate with multiple cross-functional partners.
Execute good judgment and acumen in solving problems. Building strong working relationships and responding to the needs of partners and stakeholders.
Ability to work and successfully navigate in a highly politically charged environment at times; ability to maintain relationships.

WORK ENVIRONMENT
This position will work within a hybrid model with a minimum of two days in the office.

CONDITIONS OF EMPLOYMENT
Requires successful completion of a background investigation that includes a polygraph exam and fingerprint based criminal history search.

APPEAL RIGHTS

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process.

The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at A standard appeal form is available at:
If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO Fax: Phone: The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information

ARE YOU IN NEED OF AN ACCOMODATION?

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Human Resources at .

EQUITY, DIVERSITY AND INCLUSION STATEMENT

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.

Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals.

As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources department at .

NOTIFICATIONSAll correspondence regarding your status in the selection/examination process will be via email.

Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position.

We highly recommend that you set up your email to accept messages from "" and "" addresses.

It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

PLEASE READ CAREFULLY - RECRUITMENT TIMELINE INFORMATION
Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received.

All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement.

Candidates who meet the minimum qualifications may proceed to the next step.

Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.