Administrative Assistant

Found in: beBee jobs US - 2 weeks ago


Harlingen, Texas, United States Career Personnel Full time
The Administrative Assistant provides basic accounting administrative support and property management duties. Specific responsibilities include

  • Answer and route incoming calls including recording maintenance issues from tenants
  • Receive customer payments and enter into QuickBooks
  • Collection calls to customers and file evictions at local Magistrates office when necessary
  • Assist with payroll & billing preparation including new hire paperwork is completed.
  • Conduct weekly timesheet collection and review for accuracy. o Distribution of paychecks. o Present checks to be signed by authorized personnel
  • Enter all invoices received by mail email and fax and vendor statements in Quickbooks
  • Incoming and outgoing mail and deliveries
  • Assists with office maintenance programs and special projects as directed
  • Tax filings (monthly quarterly)
  • Year-end reports for taxes i.e print out all reports required to file taxes
  • Assist and conduct rental property showings and processing rental applications
  • Reconciliation of all accounts using QuickBooks
  • General reporting and reconciliation of petty cash and review of checking accounts
  • Complete and

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