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Mail Clerk

4 months ago

Boston, Massachusetts, United States Ropes & Gray LLP Full time

About Ropes & Gray:

Ropes & Gray is a preeminent, global law firm. The firm has been ranked in the top-three on The American Lawyer's prestigious "A-List" for seven years and is ranked #1 on (url removed) International's "A-List" in the U.K.—rankings that honor the "Best of the Best" firms.

The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, New York, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.

The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.

Ropes & Gray is an equal opportunity employer.

Overview:

Sorts and distributes incoming mail from USPS and other couriers.

Collects outgoing mail, affixes postage, and prepares it for mailing.

Performs regular mail delivery runs and delivery of interoffice mail, including file folders and books or circulating materials.

Scans and delivers packages checked in through the PSShip system.

Performs rush internal deliveries as needed.

Delivers supply requests.

Returns files and books to the Mail Room for redirection to the Records Department and the Library.

Assists with moves including boxes and other effects.

Provides Conference Center assistance, including setup and takedown, as needed.

Assists with outside hand deliveries, as necessary.

Monitors and maintains supplies stocked in Resource Rooms and Visitor Offices.

Assists personnel with special requests including labeling and stuffing envelopes for mass mailings, moving documents, removing empty boxes, and meeting other requests as necessary.

Provides support of internal office moves and other Facilities maintenance needs as requested.

Responsibilities:

Must demonstrate the ability to maintain strict confidentiality of the firm's internal and personnel affairs.

Excellent communication skills.

Able to work in a team environment with a collaborative style.

Ability to plan, organize and carry out multiple related activities.

Ability to work in a multi-office environment.

Ability to follow up and follow through.

Ability to be flexible and maintain a professional manner in all situations.

Ability to deal effectively with people and issues, through to resolution.

Must be flexible and able to work under tight deadlines, handle multiple tasks, and respond quickly to changing priorities.

Ability to work both independently or under specific direction.

Must be customer service focused with internal and external clients.

Reliable and punctual.

Qualifications:

High School Diploma.

One year office experience preferred.

Basic knowledge of Microsoft Outlook.

Ability to lift at least 30 pounds and able to move freely within the workplace.

Ability to use a two-wheeler or flatbed for moving boxes and other heavy items.

Comprehensive and Total Rewards Package:

Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is $(phone number removed), which represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.

Working Conditions:

This position require on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management.

Hours: 10am – 6pm plus availability to cover Saturday shift on a rotation basis, as needed.

Transport & Logistics|Mail Clerk