Overseas Support Services Specialist

Found in: beBee jobs US - 3 weeks ago

Washington, Washington, D.C., United States Non-Departmental Agency Full time
Summary

The Peace Corps shares a unique relationship with the countries and people our community has worked alongside in pursuit of world peace and friendship for more than 60 years bringing together skilled, committed Volunteers with welcoming host communities for service opportunities in more than 60 countries. Volunteers live and work side by side with community members on locally prioritized projects, building relationships, exchanging cultures and knowledge, and helping transform lives.



Duties

This position is located in the Office of Administrative Services (M/AS) in the Post Logistics and Support Division of the Peace Corps Headquarters in Washington, DC. The incumbent is responsible to the Chief, Post Logistics and Support Division for the process management and execution of all actions necessary to purchase, and ensure delivery of pharmaceuticals, and medical and administrative supplies and equipment required by Peace Corps Posts worldwide. On a daily basis, the incumbent generally supports an assigned geographic region but must be equally capable of supporting the Division's entire range of responsibilities. Additionally, the incumbent is responsible for completion of all the financial management system requirements necessary to support the recording, obligation and liquidation of Post funds committed for each purchase processed by the Post Logistics and Support Division. The incumbent serves as a liaison with interagency branches, GSA, other Federal agencies, vendors, and the public sector as required and assists the Division Chief in the accomplishment of ad hoc project work and logistical research requirements

The Overseas Support Services Specialist performs the following major duties:

  • Researches, locates, and recommends purchasing supplies for off-the-shelf items or services that are available from numerous sources, e.g., pharmaceuticals, and medical and administrative supplies and equipment required by Peace Corps Posts worldwide.
  • Develops procurement plans by reviewing previous history, market conditions, and specifications or technical data packages.
  • Audits the monthly blanket purchase agreement process as assigned by the Division Chief to ensure compliance with the standard of operations.
  • Audit includes assessment of each blanket purchase agreement in accordance with Federal regulations the administration of the contract until final delivery and payments.
  • Serve as a primary Agency liaison with overseas Posts, U.S. Public Health Service and other supply agencies for overseas requisitions, worldwide shipping matters and general assistance to overseas Posts and visiting staff.
  • Develop and revise forms, standard operating procedures, training materials and handbooks regarding delivery and procurement of medical supplies and equipment for approval from the Division Chief.
  • Contracting Officer Representative (COR) for Procurement and shipping Blank Purchase Agreements (BPA)
  • Work with higher-grade specialists to assure established policy and strategies are applied to the procurement of medical and pharmaceutical supplies.
  • Ensure purchases are in compliance with federal regulatory guidelines.
  • Perform pre- and/or post award activities for items or services with standardized specifications, such as office machines, automotive equipment and supplies, or minor alteration or repair of buildings/roads.
  • Performs other duties as assigned.

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