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staff assistant

2 months ago

Daytona Beach, Florida, United States State of Florida Full time

Requisition No:

Agency: Children and Families

Working Title: STAFF ASSISTANT

Pay Plan: Career Service

Position Number:

Salary: Biweekly

Posting Closing Date: 08/25/2024

Total Compensation Estimator Tool

Open Competitive

Daytona Beach Staff Assistant

$ Biweekly

DESCRIPTION

This is work providing high-level administrative support to Economic Self-Sufficiency Program Administrator by conducting research, preparing reports, handling information requests, assisting with program management, assisting constituents, and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Incumbents may also train and supervise lower-level clerical staff.

This position is located at the DCF ESS Service Center located at 210 NE Palmetto Avenue, Daytona Beach Fl e. The starting salary for this position is $1200.00/Bi-Weekly and it is not negotiable. Some positions in this occupation may be responsible for coordinating work and supervising employees. There is a possibility of teleworking after training.

MINIMUM REQUIREMENTS:

  • Two years of secretarial or clerical work experience.
  • College education can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.
  • Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.
  • A high school diploma or its equivalent can substitute for one year of the required work experience.

DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:

  • Knowledge of office procedures and practices;
  • Knowledge of the methods of data collection;
  • Knowledge of basic arithmetic;
  • Ability to understand and apply applicable rules, regulations, policies, and procedures;
  • Ability to plan, organize and coordinate work assignments;
  • Ability to deal with the public tactfully and courteously;
  • Ability to communicate effectively;
  • Ability to utilize problem-solving techniques;
  • Ability to establish and maintain effective working relationships with others and;
  • Ability to work independently.

EXAMPLES OF JOB CHARACTERISTICS


Performing Administrative Activities



Approving requests, handling paperwork, and performing day-to-day administrative tasks.



Communicating With Other Workers



Providing information to supervisors, fellow workers, and subordinates. This information can be exchanged face-to-face, in writing, or via telephone/electronic transfer.



Analyzing Data or Information



Identifying underlying principles, reasons, or facts by breaking down information or data into separate parts.



Getting Information Needed to Do the Job



Observing, receiving, and otherwise obtaining information from all relevant sources.



Processing Information



Compiling, coding, categorizing, calculating, tabulating, auditing, verifying, or processing information or data.



Monitoring and Controlling Resources



Monitoring and controlling resources and overseeing the spending of money.



Coordinating Work and Activities of Others



Coordinating members of a workgroup to accomplish tasks.



Interpreting Meaning of Information to Others



Translating or explaining what information means and how it can be understood or used to support responses or feedback to others.



Making Decisions and Solving Problems



Combining, evaluating, and reasoning with information and data to make decisions and solve problems. These processes involve making decisions about the relative importance of information and choosing the best solution.



Establishing and Maintaining Relationships



Developing constructive and cooperative working relationships with others.


ALL APPLICANTS SHOULD COMPLETE THE ONLINE APPLICATION PROCESS. IF ASSISTANCE IS NEEDED TO APPLY FOR THIS POSITION, PLEASE CALL THE PEOPLE FIRST SERVICE CENTER AT IF AN APPLICATION IS FAXED, YOU WILL BE CALLED BY THE PEOPLE FIRST SERVICE CENTER TO RESPOND TO THE QUALIFYING QUESTIONS. RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED TO BE CONSIDERED FOR THIS POSITION. ANSWERS TO THE QUALIFYING QUESTIONS MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.

OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER AND DOES NOT TOLERATE DISCRIMINATION OR VIOLENCE IN THE WORKPLACE. THE STATE OF FLORIDA SUPPORTS A DRUG-FREE WORKPLACE, ALL EMPLOYEES ARE SUBJECT TO REASONABLE SUSPICION DRUG TESTING BY SECTION , F.S., DRUG-FREE WORKPLACE ACT. WE HIRE ONLY U.S. CITIZENS AND THOSE LAWFULLY AUTHORIZED TO WORK IN THE U.S. THIS POSITION IS IN THE CAREER SERVICE SYSTEM.

THE ECONOMIC SELF-SUFFICIENCY PROGRAM PARTICIPATES IN THE U.S. GOVERNMENT'S EMPLOYMENT ELIGIBILITY VERIFICATION PROGRAM (E-VERIFY). E-VERIFY IS A PROGRAM THAT ELECTRONICALLY CONFIRMS AN EMPLOYEE'S ELIGIBILITY TO WORK IN THE UNITED STATES AFTER COMPLETION OF THE EMPLOYMENT ELIGIBILITY VERIFICATION FORM (I-9).

IF YOU NEED AN ACCOMMODATION BECAUSE OF A DISABILITY, AS DEFINED BY THE AMERICANS WITH DISABILITIES ACT, TO PARTICIPATE IN THE APPLICATION PROCESS, PLEASE NOTIFY THE PEOPLE FIRST SERVICE CENTER AT IF YOU NEED ACCOMMODATION DURING THE SELECTION PROCESS, PLEASE NOTIFY THE HIRING AUTHORITY IN ADVANCE TO ALLOW SUFFICIENT TIME TO PROVIDE THE ACCOMMODATION.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section , F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.