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Tony's Fine Foods
3 months ago
Purpose:
Responsible for day-to-day activities and performs a variety of administrative functions including, preparing, and distributing reports, timely payroll support, and monitoring shipping supply inventory, in a courteous, professional, and confidential manner for the General Manager and management staff.
Job Responsibilities:
- Gathers, organizes, and distributes daily, weekly, monthly information and reports to appropriate individuals and departments in a timely and accurate manner.
- Provides answers to questions from associates and keeps operations up to date with policies and procedures, HR and Payroll.
- Resolves requests, complaints, and problems or refers appropriately.
- Collects information and reports individual productivity for personnel in receiving, shipping, replenishment; as well as individual quality information for mis-picks, mis-slots, and receiving errors uses APT as necessary.
- Prepares daily detail reports for managers, including, vacation, Daily Attendance Call in sheets, employee write-ups, terminations, and daily attendance.
- Logs any disciplines signed off by employees and returned; turns into HR.
- Monitors shipping supply inventory & ensures levels are maintained (partnering with Inventory Control & vendors), and orders office supplies and printer cartridges as needed.
- Provides payroll support including, the preparation of associate reviews, attendance reports for review period, and scheduling changes in Kronos.
- Completes payroll for operations on a weekly basis including entering temporary differentials, and ensuring proper hours are paid.
- Calculates and runs Selector bonus weekly.
- Continually evaluates current processes and adjusts as prudent to save time, and money.
- Codes and processes invoices and billing as needed. Manages vendor logs and accrual spreadsheets.
- Books travel for warehouse associates and managers as needed using Concur travel system.
- Administers General Manager corporate credit card.
- Performs other administrative functions as assigned (i.e. typing, filing, and faxing and daily FedEx box.
- Produces daily metric reports including Department hours, Shipped and Received cases, Replenishments. LPN s and out of stocks/shorts.
- Prepares weekly overtime report and Pacific Region metrics.
- Handles co-op cash proceedings money orders and distribution to Accounts Payable.
- Administers SharePoint site for the facility.
- Prepares communications for the site including PowerPoint presentations, postings, bulletin boards, etc.
- Attends manager weekly staff meeting and produces meeting minutes.
- Coordinates and plans events as necessary (e.g. associate lunches, picnic, holiday party).
- Performs other relevant job duties as required
Job Requirements:- Education/ Certifications: (Required/Preferred-list requirement is required or preferred)
- Associate degree preferred and/or related experience.