Hot Work Coordinator

4 weeks ago

San Diego, California, United States BAE Systems Full time
Job Description The Hot Work Coordinator (HWC) will be the single point of contact with the Safety Department for the process and management of all hot work permits to assigned ship/project.

Below are the primary functions of the job:

  • Receive, review, and coordinate each hot work authorization form submitted by each Repair Activity (RA), no later than 1230, for next day's work.
  • Prioritize allocation of hot work authorization forms for each shift based on the Integrated Production Schedule.
  • Complete a Hot Work Log for each approved hot work authorization form and sign after verifying with the PAI/Hot Work Supervisor that hot work is ready to commence and after hot work has ended.
  • Conduct a hot work start / end verification; a face to face meeting between the HWC and Permit Authorization Individual (PAI)/Hot Work Supervisor. The face to face will take place where the hot work log is located; typically onboard a navy vessel.
  • Meet daily, when hot work is scheduled with each designated representative from each RA, the Commanding Officer's designated representative, and the SUPERVISOR to eliminate each hot work conflict, and to advise the SUPERVISOR of each hot work problem that could impact the RA's or any ship's work operation.
  • Participate in each Fire Safety Council (FSC) meeting when needed to support adjudicating each request for deviation.
  • Submit each hot work authorization form to the Commanding Officer's designated representative no later than 1400 each day.
  • Ensure each hot work authorization form revision submitted by the cognizant RA is processed prior to proceeding with the work necessitating the revision to the hot work authorization form.
  • Responsible for tracking the amount of hot work authorization forms submitted to ensure total amount of permits does not exceed each parameter identified in procedures.
  • Responsible for submitting a weekly hot work report in approved transferable media that will be reviewed during the weekly production meeting

The report must include:
o Daily recap of the number of hot work authorization forms submitted, number of hot work authorization forms executed, percent of hot work authorization forms executed compared to submitted, and reason (i.e. excess form submitted, lack of material/equipment or personnel, weather, reprioritization of personnel, change in gas‐free status) for each hot work authorization form not executed.

o Two‐week forecast of planned hot work to include the date, shift, work item number, and location of hot work.


The HWC would need to understand the IPS and what the other Ship Superintendents are working on daily to ensure hot work permits are not being authorized during any event to where hot work would be secured (ammo transfer, fuel transfer, etc).

The HWC shall deconflict and issues/discrepancies with each hot work permit to the Hot Work Supervisor and Ships Management Team if required while on the deckplate or in the office.

The HWC is required to discuss daily any issues/concerns regarding hot work to the Supervisor and Ships Force. For each hot work permit not approved under any circumstance may result in the delay of the projects schedule; thus impacts budget/revenue of the project

The HWC's job is extremely vital on each project, The HWC will be the single source of approving/disapproving hot work permits.

Safety is the number one priority for the HWC; the HWC shall be fully involved in each permit by reviewing for accuracy.

#IJSRequired Education, Experience, & Skills The Hot Work Coordinator needs to understand BAE Hot Work Procedure. In addition, the Hot Work Coordinator needs to be able to review each submitted permit for clarity and what to look for on a permit (adjacent spaces, type of hot work, etc).

The HWC would needs to understand the IPS and what the other Ship Superintendents are working on daily to ensure hot work permits are not being authorized during any event to where hot work would be secured (ammo transfer, fuel transfer, etc).

The HWC shall deconflict and issues/discrepancies with each hot work permit to the Hot Work Supervisor and Ships Management Team if required while on the deckplate or in the office.

The HWC is required to discuss daily any issues/concerns regarding hot work to the Supervisor and Ships Force. For each hot work permit not approved under any circumstance may result in the delay of the projects schedule; thus impacts budget/revenue of the project

The HWC's job is extremely vital on each project, The HWC will be the single source of approving/disapproving hot work permits.

Safety is the number one priority for the HWC; the HWC shall be fully involved in each permit by reviewing for accuracy.

The HWC shall be competent, confident and have excellent communication skills to be able to speak in front of a large audience daily.Preferred Education, Experience, & Skills The HWC needs to understand BAE Hot Work Procedure.

In addition, the HWC needs to be able to review each submitted permit for clarity and what to look for on a permit (adjacent spaces, type of hot work, etc).

Pay Information

Full-Time Salary Range:
$ $73700

Please note:
This range is based on our market pay structures.

However, individual salaries are determined by a variety of factors including, but not limited to:

business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.


Employee Benefits:

At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being.

Regular employees scheduled to work 20+ hours per week are offered:

health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance.

We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance.

Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave.

Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Platforms & Services BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference.


The Platforms & Services (P&S) sector under BAE Systems, Inc does the big stuff: the armored combat vehicles, naval guns, missile launchers, and naval ship to name a few.

Our employees take pride in the work they do and why they do it. They are on the front lines every day, building our products to protect the lives of those who serve.

We may be biased, but we think P&S does some of the coolest work around, and we think you will too.


Our Commitment to Diversity, Equity, and Inclusion:

At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong.

We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive.

We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change.

Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.

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