secretary (office automation)

This is a public notice flyer to notify interested applicants of anticipated vacancies. Applications will not be accepted through this flyer. Interested applicants must follow the directions in the "How to Apply" section of this flyer to be considered. There may or may not be actual vacancies filled from this flyer. Notice of Result letters will not be sent to applicants who respond to this flyer.

• You will maintain control of the supervisors' calendars, advising on daily appointments or conferences.
• You will obtain and provide background information on various subject matter and present information to supervisors prior to scheduled phone calls, visitors, or meetings using initiative and discretion.
• You will arrange for meetings and appointments that may involve a wide range of agency activities, other agencies, or a large segment of the public or business community beyond the supervisor's immediate organization.
• You will note commitments made during meetings, ensuring assignment to appropriate staff, with commitment dates, and track for completion in a timely manner.
• You will arrange for travel, schedule visits and reservations, create and review travel orders in the Defense Travel System, and assist in the completion of travel claims or travel vouchers.
• You will review, assess, issue and file technical information and records including process instructions, directives and correspondence according to appropriate guidelines.
• You will screen all mail addressed to the office, assign action dates to incoming correspondence and maintain a tickler system on actions assigned to or expected from staff.
• You will closely review correspondence or other action documents compiled by the staff for completeness, clarity of expression, format, adherence to stated office and shipyard policy, and grammatical correctness prior to presentation to supervisor.