Project Coordinator

4 weeks ago

Kinston, North Carolina, United States Exela Pharma Sciences Full time

Position Summary:

The Project Coordinator is responsible for assisting and coordinating pharmaceutical projects while ensuring they are executed appropriately by the designated milestones. The Project Coordinator will be responsible for coordinating new, managing ongoing, and finalizing completed projects related to drug product processes, major equipment, and change controls by supporting the Project Manager(s).

Job Responsibilities:

  • Coordinate projects varying in scope (R&D, construction, equipment, etc) from inception phase to completion through the generation and tracking of timelines
  • As applicable, initiate drafts with SME's, track action items, and monitor change controls within the electronic documentation database system.
  • Provide project updates
  • Prepare minutes for internal and external meetings/teleconferences
  • Communicate and escalate project issues on a timely basis
  • Exercise independent judgment and analysis
  • Perform tracking of materials and componentry required for projects
  • Perform tracking of documentation required for projects
  • Complete project status sheets
  • Participate in project management improvement initiatives
  • Present to executive leadership team as required
  • Provide information/status updates to the project manager and execute tasks in their absence
  • Enter purchase requisitions for project and monitor budget expenditures
  • Perform other duties as assigned

Required Skills:

  • Detail-oriented with exceptional planning and organizational skills
  • Must be comfortable communicating at multiple levels within the business
  • Ability to meet varying deadlines
  • Ability to coordinate projects involving input from multiple participants
  • Ability to be effective with minimal supervision
  • Ability to establish a good working relationship with both technical and non-technical personnel
  • Ability to self-initiate
  • Excellent verbal and written communication skills
  • High proficiency in Microsoft Office applications
  • MS Project (or similar scheduling software) experience is a plus
  • Experience is project management tracking tools (Ex: Asana, Procore, Smart-Sheet) is a plus

Education and Experience Requirements:

  • Bachelor's degree in a scientific field preferred
  • 3-5 years or more of pharmaceutical industry experience
  • Must understand the pharmaceutical development cycle and the nomenclature associated with pharmaceutical development, including cGMP procedures and practices
  • CAPM (or PMP) certification is a plus

EOE, including disability/vets.

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