project coordinator ldi

2 weeks ago

New York, New York, United States BioCentriq Full time

Description

The Professional and Corporate Education unit within NJII is looking for a dynamic, organized, and proactive Project Coordinator to join our team and contribute to our mission of launching the Learning and Development Initiative (LDI). The Learning and Development Initiative (LDI) is a collaboration between the New Jersey Institute of Technology (NJIT) and the New Jersey Innovation Institute (NJII) that empowers individuals and organizations with the knowledge necessary to navigate and succeed in a dynamic global marketplace. As a Project Coordinator, you will play a pivotal role in supporting our fast-paced office environment. Your primary responsibility will be to assist our executive team and staff with project-related tasks ensuring efficient and smooth day-to-day operation of our office.

Person Reports To - Vice President, Professional Education

Supervises - N/A

Essential Functions -

  • Provide project support to the Learning and Development Initiative team, including but not limited to conducting online research, organizing LDI team events, and coordinating client visits to campus.
  • Maintain a professional and confidential work environment, especially when handling sensitive information and data.
  • Collaborate with the various functional areas of the LDI to provide backend support, streamline office operations and contribute to team effort.
  • Assist in the implementation and maintenance of office policies and procedures.
  • Perform research, data entry and operate computer software programs in use; compose correspondence, documents, and materials.
  • Maintain database/s, file systems and records in electronic and hard copy formats when necessary.
  • Compile data and/or generate reports for data analysis.
  • Complete various tasks associated with preparation for i.e. events, workshops, bootcamps, courses.
  • Assist in development, preparation, and distribution of promotional materials for events and outreach, reports, and presentations.
  • Perform other duties as assigned by the Director/s.

Prerequisite Qualifications -

  • Proven experience as an office coordinator, project coordinator, or administrative assistant.
  • A strong willingness to learn.
  • Proficiency in MS Office Suite (MS Excel, MS Word, MS PowerPoint, etc.).
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to multitask.

Education: Bachelor's degree or work equivalent

Experience: The ideal candidate will have 3+ years of experience in a relevant field.

Preferred Skills

  • Experience with office management systems and procedures.
  • Familiarity with hybrid work environments.
  • Knowledge of data and administrative management practices and procedures.
  • Time management skills, ability to prioritize work and experience working with multiple stakeholders internally and externally.

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