Advancement Services Coordinator

5 days ago

Lexington, Kentucky, United States Sayre School Full time

The Advancement Services Coordinator reports to the Director of Advancement and supports the strategic goals of the Office of Advancement through development data analytics, database management, gift tracking and reporting, and Advancement stewardship. The Advancement Services Coordinator functions as a leader for the Advancement Office's internal workflow and is responsible for the overall management and integrity of the donor database, for continuing best practices in advancement systems and procedures, and for overseeing all advancement mailings, gift processing, gift implementation and reconciliation. Demonstrating a commitment to learning and seeking opportunities to enhance skills and knowledge is imperative for this role.

Responsibilities:

Data Analytics, Gift Management and Reporting

Manage and mine the donor database to maximize the development opportunity for the front-line fundraising team with data-based insights and guidance. Knowledge of data systems (CRMs), leveraging analytics with oversight of moves management includes: development of funds, appeals, attributes, relationships, personal information, event attendance, and more.

Maintain accurate contact information for all constituencies through proactive updating of addresses, phones, emails, and social media options. This includes accessing the National Change of Address list verification, alumni and email finder services, screenings and imports.

Conduct batch wealth screenings and sync with the donor database where possible.

Produce regular gift summary reports as well as other financial, analytical, statistical and demographic reports as needed by the Advancement Office, Head of School, or Board of Trustees.

Prepare and proof for accuracy all donor listings for the Annual Report.

Advancement Support

Provide general support for advancement and alumni events, including creating and managing invite list queries, name badges, tracking RSVPs, and onsite staffing needs.

Oversee all mailings, including the production of constituent lists, database segmentation, mail merges and coordination with outside mailing houses. For other mailings, prepare by hand, including stuffing, sealing and affixing postage.

Other duties as assigned.

Qualifications

Bachelor's degree (BA) from four-year college or university with two or more years relevant work experience, preferably in an educational or independent school setting.

Proficiency in managing donor database systems, CRM software (experience with Blackbaud, Raisers Edge), and other tools relevant to donor relations and fundraising.

Strong understanding and adherence to ethical fundraising practices including maintaining confidentiality regarding donor information.

Successful candidates are self-motivated, detail-oriented, pay meticulous attention to accuracy, and have strong organizational, analytical and problem-solving skills. He/she will present oneself in a manner that aligns with the organizational values and standards of Sayre, reflecting professionalism in attire, behavior, and attitude.

Interested candidates should submit a resume to Julianne Waldron at j Please note "Advancement Services Coordinator" in the subject line.

Sayre School actively seeks qualified individuals with diverse backgrounds and talents who will make a positive contribution to school life. Sayre School does not discriminate on the basis of age, race, color, national origin, gender, sexual orientation, uniform service member status, religion, handicap or disability, or any other protected status in accordance with all federal, state, or local law. This applies to its educational policies, employment policies, admissions policies, financial-aid policies, athletics, and other after-school programs.

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