Legal Assistant

1 month ago

Minneapolis, Minnesota, United States Taft Stettinius & Hollister LLP Full time
Taft is seeking a Legal Assistant to serve our Employment and Labor Relations Group in Taft's Minneapolis office.

We are seeking a Legal Assistant with 3+ years' experience to support our Employment and Labor Relations group in the Minneapolis office. All Taft employees operate under a "Client First" philosophy-in all things, we seek to provide exceptional services to our clients.

Essential Duties:

  • Edits and proofreads highly sensitive and confidential documents, which requires proactive review for, and ability to relay, relevant discrepancies/inconsistencies
  • Maintains strict confidentiality of matters and information
  • E-files in state and federal courts, and uploads documents to the EEOC and other government systems and portals
  • Manages and maintains attorney schedules and calendars, including coordinating a high volume of meetings and client calls
  • Supports the billing process, including initial review and comment on BIMs, editing BIMs, obtaining, preparing and/or updating reports, preparing cover letters and/or emails, following up on client and attorney inquiries
  • Independently performs administrative duties such as proofing, editing and releasing attorney time entries; registering, calendaring and reporting CLEs; requesting and following up on reimbursements and other related tasks
  • Prepares and reviews letters and memoranda according to Firm standards using word processing and document management systems and software
  • Reviews attorney emails and saves to correct client file
  • Exhibits outstanding client service orientation in greeting guests, scheduling meetings, and contacting, supporting and interacting with clients
  • Displays strong attention to detail
  • Proactively supports attorneys
  • Responds to requests with a sense of urgency and effectively prioritizes work
  • Demonstrates flexibility and ability to manage multiple priorities
  • Proactively monitors deadlines
  • Creates, maintains, and retires files in accordance with Taft's Information Governance Policy
  • Assists in managing client contacts, emails, and print documents as well as processing mail
  • Clearly communicates in a concise, professional manner

Requirements:

  • 3+ years related experience
  • Proficient command of the English language and standard grammar rules
  • Strong working knowledge of and experience in using Microsoft Office programs; desire to maintain and upgrade excellent technical skills and to learn new software
  • Ability to read cursive hand-writing for the purposes of accurate time entry and completion of hand-written edits, notes and documents.

Interested candidates should apply here.

Taft is a State of Minnesota and City of St. Paul Affirmative Action Employer as required in those jurisdictions. Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing.Taft Stettinius & Hollister LLP participates in E-VERIFY.

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