Absentee Ballot Board/Vote by Mail Supervisor

Found in: beBee jobs US - 2 weeks ago

Minneapolis, Minnesota, United States City of Minneapolis Full time

Position Description

In a supervisory capacity participate in clerical, technical, and administrative work for a Division or Department, relieving executives and professional staff of routine work, or provide support to specific programs and activities ensuring efficient operation.

As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose--serving the residents, businesses and visitors of Minneapolis.

The City Clerk's office is looking to fill one (1) temporary seasonal absentee voting supervisor position to oversee operations of absentee voting, specifically the oversight of the City of Minneapolis's Absentee Ballot Board Tabulation Program, absentee voting support staff, and election judges for the following elections:
* August 13, 2024, Primary Election
* November 5, 2024, General Election

The Absentee Ballot Board is responsible for accepting and rejecting returned absentee ballots and the preparation and tabulation of accepted absentee ballots. This position's primary responsibility will be to manage and supervise the preparation and tabulation of all accepted absentee ballots cast by Minneapolis Voters.

The specific vacancy is for:

Absentee Ballot Board/Vote-by-Mail Supervisor (x1)
Supervise and support the daily operations of the Absentee Ballot Board (AB Board) and Vote-by-Mail program. They will primarily manage the AB Board ballot tabulation and audit processes. They will be responsible for recruiting, training, scheduling, and supervising AB Board Election Judges. Will work with the other Vote-by-Mail supervisors on the daily operation of the Vote-by-Mail program.

Desirable candidates will have prior experience in: Elections; absentee/vote-by-mail voting; training, supervision, and management.

Note: Anticipated starting salary range: $ $33.310/hr, depending on qualifications.

This is a temporary position from June 3, 2024, through December 20, 2024.
This position is scheduled for 40 hours/week, though hours will fluctuate based on operational needs. Additional evenings and weekend hours will be required near Election Days.

Work Location
This position currently works on-site only.

The City of Minneapolis does not sponsor applicants for work visas.


Job Duties and Responsibilities
  • Assist with the development, supervision, and implementation of the absentee voting program with a focus on the Absentee Ballot Board
  • Assist with the resolution of problems that develop in relation to the activities of the program and direct/resolve complaints as necessary.
  • Prepare materials and make presentations for the program assigned and assist in a variety of presentations to increase awareness, and provide information about services, facilities, programs, or legal requirements.
  • Assist in hiring, scheduling, training, and mentoring of seasonal election support staff, particularly Absentee Ballot Board staff.
  • Assist with routine administrative detail in the absence of the program manager.
  • Administer advanced operations related to absentee voting using the Statewide Voter Registration System online database.
  • Manage inventory including absentee voting supplies, materials, and ballots.
  • Oversee the production and distribution of applicable forms and supplies.
  • Perform a wide range of clerical duties related to election operations which may include but are not limited to: election judge training activities; support roles in the election warehouse; and support roles for any other elections-related activities.
  • Perform research, evaluation, and analysis.
WORKING CONDITIONS: General office settings; may involve assignments at various Minneapolis sites, including outside and/or warehouse-related activities
Required Qualifications

Minimum Qualifications:
High school diploma or equivalent

Must meet Minnesota State Election Judge qualifications:

  • Eligible to vote in Minnesota;
  • Must be at least 18 years of age;
  • Able to read, write, and speak English;
  • Cannot be a candidate or the spouse, parent, stepparent, child, stepchild, sibling or stepsibling of a candidate on the ballot; or
  • Domiciled, either permanently or temporarily, with any candidate on the ballot;
Preferred Qualifications:
  • Election work experience
  • Supervisory experience
Selection Process
The selection process will consist of one or more of the following steps: a rating of relevant education and experience (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.

Background Check
The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

Union Representation
This position is not represented by a collective bargaining agreement. Please see the for the terms and conditions of employment.

Interview Selection
The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate's education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.
Knowledge, Skills and Abilities
  • Considerable knowledge of modern office practices, clerical and administrative procedures, and equipment.
  • Considerable knowledge of elections, including absentee voting, procedures, and election law.
  • Demonstrated ability to lead people and Manage processes.
  • Good negotiating and conflict management skills
  • Ability to communicate clearly and effectively by phone, in person, and in writing.
  • Ability to work under pressure, manage emergencies, and meet rigid deadlines.
  • Considerable knowledge of the techniques of gathering, compiling, and analyzing data.
  • Ability to effectively organize, prioritize, and supervise the work of subordinates.
  • Ability to make informational presentations to staff. To produce and present training material.
  • Strong attention to detail.
  • Anticipate needs and act to pre-empt problems.
  • Ability to interact in a fair and impartial manner and establish and maintain effective working relationships with direct reports, other staff members, department management, local election officials, and the general public.
  • Ability to handle confidential information in accordance with applicable laws and policies.
  • Ability to manage time effectively and be flexible.
  • Ability to plan and organize projects of modest complexity.
  • Ability to create a supportive working environment and a strong cooperative team.
  • Ability to maintain good working relationships across various teams.

As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose-serving the residents, businesses and visitors of Minneapolis.

The City of Minneapolis is proud to be an Equal Employment Opportunity and Affirmative Action employer.


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