Office Assistant

2 weeks ago

Tampa, Florida, United States Schiller International University Full time
Your mission

The principal responsibilities of this position are to provide support to students, staff, faculties, and visitors to the University. Office Assistant is responsible for always representing the University professionally.
The Office Assistant also provides administrative support to other university departments as
required. This includes support at on-campus events, control of classrooms and the building as required. Office Assistant is also responsible for communicating any incidents to the Campus Director or other appropriate staff.
The position provides initial information to prospective students and supports Admissions by making calls.
Office Assistant may be requested to participate in projects being undertaken either at the
Tampa Campus or at global level.

Your profile

This position is responsible for receiving and directing guests and students to the campus, receiving, and directing phone calls, and processing mail.

Answer the main campus phone line and provide general information about the University and give guidance to the appropriate office or person for the issue at hand.Direct student traffic to administration and faculty offices. Receive, sort and deliver mail to staff, faculty and students. Prepare official correspondence for posting, including express shipments and registered mail. Coordinate local events, e.g. graduation ceremony Coordinate facility and maintenance issues with the building supervisor. Support faculty and staff with administrative tasks.Provide general information about the Tampa community.Support faculty and students with IT issues/questions in the classroom.Support staff with IT issues/questions to scale it to the best channel for its resolution.Work collaboratively with all members of the operations and academics team to ensure student and graduate successStrengthens the reputation of the University by promoting excellence in all we doMaintains effective communication with students, staff, and administrationEnsures that campus events run smoothly.Supports Admissions by providing initial information to students and by making initial contact with leads.Participate in departmental, campus, university, and in-service meetings. Participate in university-wide conference calls as required. Disseminate and share best-practices with counterparts.Develop collaborative relationships with faculty, other university employees and management Provides administrative support to managementPromote the University though professionalism with all stakeholdersPosition requirements
  • Bachelor's degree plus Office Assistant experience preferred
  • Excellent written and verbal communication skills
  • MS Office experience
  • Fluent English

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