Office Manager

About Us

At Thesis, we believe that everyone has the capacity to unlock their brain's full potential. In a world where technology is outpacing human evolution, it's become more difficult to keep pace with the constant stimuli of the world we live in. The result? People are struggling to be present in every part of their lives. That's why we're building an ecosystem that helps people reclaim their focus, starting with nootropic blends to support every kind of brain.

Thesis helps people find the right nootropic blends for their brain chemistry—made from the highest quality, high potency and bioavailable blends at clinically studied dosages—to achieve their goals by boosting brain function and enhancing mental clarity. Thesis has already attracted significant attention, with over $14M raised in venture capital, endorsements from notable healthcare experts and athletes, and is advised by leading neuroscientists from Yale, Penn, and MIT.

As we continue to grow, we're looking for exceptional people to join us in revolutionizing cognitive enhancement. If you're ready to contribute to a pioneering movement that promises personal growth and industry leadership, we invite you to explore a career with us at Thesis.

This role is Part-time (3 days per week in the office at 8 hours per day.) Applicants must be located in or near NYC. This position is not eligible for health benefits.

About The Role

Thesis is seeking a dynamic Office Manager who is eager to make a significant impact on our business and team. The ideal candidate will bring exceptional organizational skills and the ability to build strong relationships and culture. You'll own day-to-day office operations, from ordering snacks to managing vendors, as well as plan events that bring our team together and live our value to "Create Exceptional Experiences". This role is pivotal in crafting experiences that encourage collaboration and enhance our sense of community within the workplace.

How You'll Make an Impact:

• Office Management: Take charge of office operations, including ordering snacks and supplies, managing vendors, coordinating key card access, receiving and distributing packages, and maintaining a clean and organized office environment.
• Event Planning: Plan and organize company events, both onsite and outside of the office. Coordinate logistics, manage vendor relationships, and ensure a seamless execution to create memorable experiences for employees.
• Supplies and Equipment: Manage office supplies, furniture, and equipment within budget.
• Technology Management: Troubleshoot and resolve technical issues related to office equipment. Manage provisioning of all team laptops and systems. Coordinate and set up IT helpdesk in collaboration with our Tech team.
• Onboarding/Offboarding Employees: Coordinate the onboarding process for new hires, including paperwork, orientation, and setting up necessary accounts. Support offboarding procedures and ensure a smooth transition for departing employees.
• Communications Management: Handle internal and external communications, acting as the voice of the company when needed. Welcome all external guests to the office.
• Calendar Management: Oversee calendar management for various team and company activities including but not limited to interview and onboarding scheduling, meetings, etc.
• Adhoc People Operations Projects: Provide support on various HR and talent projects as assigned, contributing to the overall efficiency and effectiveness of the team.
• Culture Champion: You will live and breathe the Thesis culture, embody our values, and act as a positive role model for the broader team.

We're Excited About Your:

• 1-3 years of experience in a similar office manager or administrative role
• Strong organizational skills with exceptional attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion and professionalism
• Proficient in Google Suite (Docs, Sheets, Slides)
• Proactive and self-motivated with the ability to multitask and prioritize effectively
• Strong problem-solving skills and the ability to work independently as well as collaboratively within a team
• Interpersonal skills and ability to build relationships both internally and externally
• Passion for Thesis's mission and the health and wellness space

Pay Transparency:

We can't quantify everything we think you'll love about working at Thesis, from the exciting projects you'll work on, to the smart and humble team you'll get to work with, and our supportive and inclusive culture. That said, our salary ranges are based on paying competitively for our size and industry, and are one part of our total rewards package, which also includes comprehensive benefits and equity. The base salary hiring range for this position is $30/hr but the final compensation offer will ultimately be based on the candidate's location, skill level and experience.

Pay Transparency

$30—$35 USD

A Few of Our Perks and Benefits:

• Competitive compensation with an exceptionally generous equity package
• Competitive Health, dental, and vision plans (including a 100% covered premium plan for all 3)
• HSA, FSA and pre-tax commuter benefits for parking and transit
• Ancillary benefits through Talkspace, One Medical, Kindbody, Teladoc, Classpass and more
• 401k to help you plan for the future
• Flexible PTO because we respect the need for work/life harmony
• $100 monthly wellness stipend for your wellbeing (e.g. massage, cryotherapy, psychedelic therapy, etc.)
• Unlimited (yes, unlimited) Thesis nootropics
• A strong emphasis on promoting from within and personal development
• A dog-friendly office located in the heart of Flatiron steps from Union Square and Madison Square Park
• International work week
• Hybrid work model

Our Values:

• Meet Your Potential: At Thesis, we create opportunities for personal and professional growth. We reward hard work, dedication, and an entrepreneurial spirit. We believe in open and honest feedback to help us continually learn and improve. In return, we are committed to providing the resources, support, and guidance for our team to achieve their ambitions and meet their potential.
• Own Outcomes: We are driven by achieving meaningful results, both for our customers and our business. We're proactive, conscientious, and take responsibility equally in times of triumph and challenge. We also operate with a sense of urgency because we want to seize the opportunity to create a new category and bring nootropics to everyone who needs them.
• Lead with Science and Data: We are obsessed with data to understand our impact, and always seek the truth through objective metrics that help us make informed decisions. Science and evidence underpin everything we do, from product formulation to marketing claims. We're committed to making the highest quality nootropics on the market and measuring our efficacy.
• Create Exceptional Experiences: We are committed to creating a work environment that fosters a unique culture and deep sense of belonging. We create exceptional experiences by showing up for each other, giving each other the benefit of the doubt, and building an inclusive and warm environment—in and outside of the office. We're equally committed to showing up for our customers by delivering a thoughtful and impactful experience for anyone who tries one of our products.