Associate Program Director

4 weeks ago

Herndon, Virginia, United States Goldbelt Full time


Summary:

We are looking for an Associate Program Director to help support the Health Resources and Services Administration (HRSA) within the Department of Health and Human Services (HHS). In support of HRSA's mission, the goals and objectives of this contract are to address core responsibilities for fiscal and programmatic oversight and program management of investments and assets.

The Associate Program Director is responsible for overseeing the daily program operations and supporting the Senior Program Director with program planning and implementation activities.



Responsibilities

Essential Job Functions:

Provide support in the development and continuous improvement of program processes and strategies.Provide processes, workflows, templates, and reporting frameworks to Call Order's processes, management, and oversight of programs.Identify any inter-dependencies, sequencing, milestones, risk/issues, and performance measures for Call Order activities.Identify and provide recommendations to address legal and regulatory obstacles that will likely emerge throughout the implementation and planning process.Proactively identify options and opportunities for program and process improvement.Provide translation services.Coordination of Program Management activities across Bureau(s)Provide Basic Project Management Support including piloting and/or implementing a project/work management tool or team.Recommend program management implementation plans for organizational processes and systems to improve the efficiency and effectiveness of Sponsoring Activity strategy and operations.Communicate progress on process and results regularly, including any quick wins during this period.Document and develop solution recommendations for ongoing program implementation issues and escalations as they arise. Perform daily tracking and coordination of open issues and decisions across work streams and facilitate the follow-ups with the COR, who will relay across the Sponsoring Activity team until resolution.Conduct analysis, prepare slides and memos for policy recommendations with options and impact assessments for each option.Coordinate across Sponsoring Activity daily to facilitate decision-making and communicate decisions to the execution teams.Attend meetings to track, coordinate and monitor efforts. Create meeting agendas with input from Sponsoring Activity leadership, provide analyses and considerations for agenda items, facilitate the discussion, document minutes and discussion outcomes, and follow-up with individuals to ensure action items are completed and report back on completed action items.Create and manage tools (e.g., emails, dashboards, tracker documents) to enhance the effectiveness of program operations; for example, this could be an Excel document for analysis, action item tracking, SOPs, timelines, strategic planning, PMO dashboards in Excel.

Qualifications

Necessary Skills and Knowledge:

Effective strategic planning and project management skills.
A strong track record of strong project management capabilities.
Proven track record of building strong project teams.
Thorough knowledge of industry practices and regulations
Excellent writing and verbal skills, attention to detail, and goal oriented.
Proficient with Microsoft Office Suite applications.

Minimum Qualifications:

Minimum seven (7) years of project management experience
PMP certification
Prior experience managing large, complex contracts with many stakeholders.

Preferred Qualifications:

Bachelor's degree in a related field.Experience working across multiple public health programs and offices in a federal agency.

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