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Facilities Analyst

4 months ago

Pittsburgh, Pennsylvania, United States Highmark Health Full time

Company :

Highmark Health

Job Description :

JOB SUMMARY

This job is responsible for the routine and operational planning, design, and implementation of property management operations, small to complex facilities renovations and repairs, small-scale office moves and relocations.

ESSENTIAL RESPONSIBILITIES:

  • Respond to building emergencies, necessitating prompt decision making and actions, enforce all provisions of the lease relating to Landlord responsibilities and ensure all coordination with the building(s) manager(s) and maintenance staff for HVAC and MEP systems that directly affect the assigned building.
  • Coordinate work order request forms and problem resolutions inside the assigned building(s). Measure the performance of building maintenance related to system that have a direct impact on the assigned building(s) so employees have a suitable workplace environment. When required report any deficiencies and LL issues with the Facilities Department.
  • Arrange all office repairs as required with the vendor and report any deficiencies in the assigned building(s).
  • Coordinate large moves with the Workplace Design Department.
  • Assist in the preparation of any furniture, maintenance, and repair budgets each year with management. Monitor all the contractor progress, window cleaning, office cleaning, carpet cleaning and any janitorial work and activities in the assigned building(s).
  • Communicate effectively will all levels of management, internal customers and external consultants, contractors, and vendors.

EDUCATION

Required

  • High School Diploma/GED

Substitutions

  • None

Preferred

  • Bachelor's Degree

EXPERIENCE

Required

  • 3 - 5 years of relevant, progressive experience in the area of specialization. Exempted experience requirements effective August 2016.
  • Experience in commercial building construction, project management, property management, construction management, building systems, engineering, facilities management, or architectural design

Preferred

  • Computer Aided Drafting (CAD) experience
  • Knowledge of applicable federal, state, and local fire and safety codes and BOCA, ADA, and OSHA regulations.
  • Knowledge of corporate workflow and procedural operations, departmental adjacency relationships, manual and automated systems, and telecommunications systems.
  • Excellent oral and written communication skills.

LICENSES OR CERTIFICATIONS

Required

  • None

Preferred

  • FMA, CFM Certification or PE license

SKILLS

  • Proven leadership skills – ability to motivate others to quickly achieve results in a matrixed environment
  • Uses knowledge of industry and market trends to develop and champion long-term strategies
  • Demonstrates the ability to effectively persuade others to listen, commit, and act on a new approach
  • Self-confident with an ability to accept and respond to challenges in a positive manner
  • Strong and effective verbal and written communication skills
  • Strong analytical ability
  • Extensive knowledge of assessing and recommending creative and time-sensitive solutions
  • Effectively presents complex topics in a concise manner to audiences at various levels and in various sizes.
  • Broad understanding of business issues, metrics, organizational linkages and customer value
  • Successful experience in achieving results through people in a complex environment
  • Strong organizational and analytical skills in addition to project leadership and management skills
  • This position must coordinate the overall design process by utilizing resources, such as the Building Operations and Engineering, Network Services, Desktop Services, Corporate Procurement and/or consultants
  • This position works independently to achieve assigned tasks and goals consistent with corporate and departmental policies and procedures. The incumbent will function at a level of professional responsibility and make technical and administrative decisions relevant to the requirements of assigned projects. Results are monitored periodically
  • Maintain project records, including project notes, approved drawings, contractor proposals, construction shop drawings and submittals, organizational charts, procurement documentation and contracts

SCOPE OF RESPONSIBILITY

Does this role supervise/manage other employees?

No

WORK ENVIRONMENT

Is Travel Required?

Yes

Unusual Working Conditions

This position must be available to work irregular work hours, holidays and/or weekends.

This position is subject to 24x7 emergency calls for facility and property management issues at all facilities. The incumbent must be available to travel on day or overnight trips on short notice.

Physical Demands

The work environment may include working indoors and outdoors, exposure to extreme hot and cold temperatures and high noise levels, working in confined spaces and at extreme heights.

This position may require physical labor, including standing and walking for long periods of time, climbing ladders and stairs and lifting at least 40 pounds.

Disclaimer: The job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this job title. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.

Compliance Requirement: This position adheres to the ethical and legal standards and behavioral expectations as set forth in the code of business conduct and company policies.

As a component of job responsibilities, employees may have access to covered information, cardholder data, or other confidential customer information that must be protected at all times. In connection with this, all employees must comply with both the Health Insurance Portability Accountability Act of 1996 (HIPAA) as described in the Notice of Privacy Practices and Privacy Policies and Procedures as well as all data security guidelines established within the Company's Handbook of Privacy Policies and Practices and Information Security Policy.

Furthermore, it is every employee's responsibility to comply with the company's Code of Business Conduct. This includes but is not limited to adherence to applicable federal and state laws, rules, and regulations as well as company policies and training requirements.

Highmark Health and its affiliates prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, age, religion, sex, national origin, sexual orientation/gender identity or any other category protected by applicable federal, state or local law. Highmark Health and its affiliates take affirmative action to employ and advance in employment individuals without regard to race, color, age, religion, sex, national origin, sexual orientation/gender identity, protected veteran status or disability.

EEO is The Law

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled/Sexual Orientation/Gender Identity ( )

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California Consumer Privacy Act Employees, Contractors, and Applicants Notice

Req ID: J243917