hr spec

Summary

This National Guard position is for a HR SPEC (INFO SYS), Position Description Number D and is part of the OH HUMAN RESOURCE OFFICE, Ohio Air or Army National Guard.

The purpose of this position is to serve as an assistant to the Senior Human Resources Specialist (Information Systems) in managing and maintaining the DOD Enterprise-Wide Automated Human Resources (HR) System called Modern Defense Civilian Personnel Data System (DCPDS).

Duties

As a HR SPEC (INFO SYS), GS-0201-9, you will perform the following duties:

• Performs actions to initiate system on line and off line operations and ascertain and document systems status.

Provides technical assistance and guidance to staff and line managers, supervisor, the Human Resources Officer, functional chiefs, specialist staff, and clerical staff in the operation, maintenance and capabilities of human resource information system. Assists the senior specialist in directing and monitoring operations and maintenance of local personnel system. Performs database quality assurance to include analyzing quality control queries, rejects, DCPDS/DCPS data reconciliation's and rejects from reports and daily products to determine trends, identify problem areas, and recommend modification, addition or deletion of products. Establishes schedules to meet DCPDS requirements. Responsible for daily pick up and distribution and analysis of print products and ensure they conform to requirements and meet quality standards. Submits requests for changes to system tables to appropriate headquarters staff and verifies the validity of the changes requested. Documents and reports system problems. In accordance with writing guidance, verifies that system enhancements and system patches are working properly.

• Provides initial training to newly assigned HRO functional staff to familiarize them with operating remote terminals, coding and inputting transactions, and maintaining system security.

Provides training to HRO staff on routine data retrieval from the Customer Support Unit (CSU) and the Regional Support Center (RSC) databases. Assists or leads periodic formal training designed to inform users of current and future changes. Plans, conducts and evaluates training of state personnel, to include training related to information management routines using modifications and procedures, and operations of computer terminals. Monitors progress until competence is developed within HRO functional areas. Develops operating instructions for use of HRO staff.

• Uses data system skills and human resources management and administrative knowledge to assist senior specialist in all aspects of analyzing and managing the automated personnel system.

Provides advice on the use of data for compiling personnel and statistical reports and preparing personnel action documents. Applies a practical knowledge of human resources management rules, regulations, policies, and procedures that have impact on or are related to DCPDS. Schedules system activity to ensure HRO functional staff has time to input transactions and ensures all system operational processes are accomplished. Researches and analyzes problem; and monitors action requested to ensure that problems encountered are fixed. Reviews data flow action to ensure that interfacing systems are updated or initiates process to re-flow the data. Ensures system changes are implemented within given time constraints. Arranges for and assists in upload of patches, messages, and system advisory notices to ensure proper system operation. Identifies system operational problems and works with local mainframe system service office, headquarters or design activity to effect timely resolution. Performs uploading/downloading of files. Assists in the determinations of equipment needs, discrepancies, relocation, etc. Ensures that unauthorized persons do not have access to the system.

• Ensures the integrity and upgrade of system hardware and communications required for continued operations through coordination and cooperation with responsible office, including local area network (LAN) operations.

Assists with security management to include performance of access control management, accountability verification and validation of resources, system backup and recovery, virus detection and elimination. Serves as the backup focal point for monitoring and controlling DCPDS/DCPS data access for the HRO. Performs user account management services by identifying users to be added/deleted/modified, grouped by assignments and system privileges to insure confidentiality.

• Performs other duties as assigned.

*The above duty description does not contain all details of the official position description.

A copy of the entire position description can be found on FASCLASS by searching the position description (PD#:
PDD1038000).

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