HR SPEC

Duties As a HR SPEC (INFO SYS), GS-0201-9, you will perform the following duties: --Performs actions to initiate system on-line and off-line operations and ascertain and document systems status. Provides technical assistance and guidance to staff and line managers, supervisor, the Human Resources Officer, functional chiefs, specialist staff, and clerical staff in the operation, maintenance and capabilities of human resource information system. Assists the senior specialist in directing and monitoring operations and maintenance of local personnel system. Performs database quality assurance to include analyzing quality control queries, rejects, DCPDS/DCPS data reconciliation's and rejects from reports and daily products to determine trends, identify problem areas, and recommend modification, addition or deletion of products. Establishes schedules to meet DCPDS requirements. Responsible for daily pick up and distribution and analysis of print products and ensure they conform to requirements and meet quality standards. Submits requests for changes to system tables to appropriate headquarters staff and verifies the validity of the changes requested. Documents and reports system problems. In accordance with writing guidance, verifies that system enhancements and system patches are working properly. --Provides initial training to newly assigned HRO functional staff to familiarize them with operating remote terminals, coding and inputting transactions, and maintaining system security. Provides training to HRO staff on routine data retrieval from the Customer Support Unit (CSU) and the Regional Support Center (RSC) databases. Assists or leads periodic formal training designed to inform users of current and future changes. Plans, conducts and evaluates training of state personnel, to include training related to information management routines using modifications and procedures, and operations of computer terminals. Monitors progress until competence is developed within HRO functional areas. Develops operating instructions for use of HRO staff. --Uses data system skills and human resources management and administrative knowledge to assist senior specialist in all aspects of analyzing and managing the automated personnel system. Provides advice on the use of data for compiling personnel and statistical reports and preparing personnel action documents. Applies a practical knowledge of human resources management rules, regulations, policies, and procedures that have impact on or are related to DCPDS. Schedules system activity to ensure HRO functional staff has time to input transactions and ensures all system operational processes are accomplished. Researches and analyzes problem; and monitors action requested to ensure that problems encountered are fixed. Reviews data flow action to ensure that interfacing systems are updated or initiates process to re-flow the data. Ensures system changes are implemented within given time constraints. Arranges for and assists in upload of patches, messages, and system advisory notices to ensure proper system operation. Identifies system operational problems and works with local mainframe system service office, headquarters or design activity to effect timely resolution. Performs uploading/downloading of files. Assists in the determinations of equipment needs, discrepancies, relocation, etc. Ensures that unauthorized persons do not have access to the system. --Ensures the integrity and upgrade of system hardware and communications required for continued operations through coordination and cooperation with responsible office, including local area network (LAN) operations. Assists with security management to include performance of access control management, accountability verification and validation of resources, system backup and recovery, virus detection and elimination. Serves as the backup focal point for monitoring and controlling DCPDS/DCPS data access for the HRO. Performs user account management services by identifying users to be added/deleted/modified, grouped by assignments and system privileges to insure confidentiality. --Performs other duties as assigned. *The above duty description does not contain all details of the official position description. A copy of the entire position description can be found on FASCLASS by searching the position description (PD#:PDD1038000). https://acpol2.army.mil/ako/fasclass/search_fs/search_fasclass.asp Requirements Conditions of Employment Ohio Army or Air National Guard Membership is required. Males born after 31 December 1959 must be registered for Selective Service. Federal employment suitability as determined by a background investigation. May be required to successfully complete a probationary period. Participation in direct deposit is mandatory. MILITARY REQUIREMENTS: Compatible military grade and assignment required within one year of the effective date of placement. This is an excepted service position that requires membership in a compatible military assignment in the employing state's National Guard. Applicants who are not currently a member of the Ohio National Guard must be eligible for immediate membership. If you are not sure you are eligible for military membership, please contact an Ohio Air or Army National Guard recruiter prior to applying for this position. Military Grades: E-3 through E-6 1. Must be able to obtain and maintain the appropriate security clearance of the position. 2. This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position. 3. Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission. 4. Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day. 5. The duties and responsibilities of your job may significantly impact the environment. You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission. 6. For positions requiring the operation of motor vehicles, candidates must have a valid state driver's license for the state in which they live or are principally employed. 7. For positions requiring a security clearance (Secret or Top Secret) the applicant must possess or be able to obtain a clearance within one year of appointment. Qualifications GENERAL EXPERIENCE : For positions for which individual occupational requirements do not specify otherwise, general experience is 3 years of progressively responsible experience, 1 year of which was equivalent to at least GS-4, that demonstrates the ability to: * Analyze problems to identify significant factors, gather pertinent data, and recognize solutions; * Plan and organize work; and * Communicate effectively orally and in writing. Such experience may have been gained in administrative, professional, technical, investigative, or other responsible work. Experience in substantive and relevant secretarial, clerical, or other responsible work may be qualifying as long as it provided evidence of the knowledge, skills, and abilities (KSA's) necessary to perform the duties of the position to be filled. Experience of a general clerical nature (typing, filing, routine procedural processing, maintaining records, or other nonspecialized tasks) is not creditable. Trades or crafts experience appropriate to the position to be filled may be creditable for some positions. For some occupations or positions, applicants must have had work experience that demonstrated KSA's in addition to those identified above. Positions with more specific general experience requirements than those described here are shown in the appropriate individual occupational requirements. SPECIALIZED EXPERIENCE : Parenthetical titles may be used with the basic title of the position to further identify the duties and responsibilities performed and the special knowledge and skills needed. For all positions, 1-year specialized experience must be equivalent to at least the next lower grade. Specialized experience is experience that prepared the applicant to perform the duties of the position. The applicant's educational-degree study program or military or civilian academic courses may substitute for some specialized experience. An applicant must demonstrate the specialized experience competencies (skills, knowledge, abilities and behaviors) to qualify for a position identified by its position grade and career level. Specialized experience factors encompass human resources program's business competencies, familiarity with the subject matter or processes used in human resources programs associated with DoD, U.S. Army, or U.S. Air Force. Education This job does not have an education qualification requirement. Additional information ***If serving under an incentive contract, termination of that incentive(s) will occur effective one day prior to your AGR, Permanent Military Technician, or Indefinite Military Technician start date. Temporary Military Technicians will have their incentive terminated if their tour exceeds 179 days in a continuous 12-month period.*** If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency ( https://www.sss.gov/RegVer/wfRegistration.aspx ). * Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to ma