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Nursing Staffing Coordinator

3 months ago

Miami, Florida, United States Nicklaus Children's Health System Full time
Description Job Summary: Responsible for staffing needs to ensure adequate coverage for quality care on all shifts by working closely with the Leaders. Minimum Job Requirements:
  • Previous clerical experience
  • Proficient in Microsoft Office (Word, Excel, Outlook) required
Qualifications Essential Job Duties:
  • Accurately records staffing and nursing pay practices (ESP, LOA, jury duty, bereavement, etc.) in a computerized system (Clarivia/Kronos). F: daily/T: minutes
  • Assesses and evaluates staffing needs on a proactive (daily, weekly, scheduling period, etc.) and shift-to-shift basis to provide 24-hour coverage. F: daily/F: ongoing
  • Answers employee calls regarding staffing/scheduling functions. F: daily/T: ongoing
  • Prepares staffing on a timely basis and communicate with the Leaders so that they can make staffing decisions. F: daily/T: ongoing
  • Communicates any staffing shortages/overages/changes to the Leader and contacts staff if additional/less support is needed. F: daily/T: ongoing
  • Attends bed control meetings at all times. F: daily/T: 15-40 minutes
  • Edits Kronos transactions in a timely manner and within guidelines with payroll department. F: daily/T: minutes
  • Prepares payroll correction and ESP forms when necessary. F: weekly/T: 10-30 minutes
  • Consults with nursing department staff and supervisors concerning the staffing/scheduling needs to reduce/eliminate problems. F: daily/T: 15-30 minutes
  • Develops and maintains a good working rapport with interdepartmental personnel, as well as other departments within the facility. F: daily/T: ongoing
  • Confirm license/certification and current standing for nursing department employees with state approved agencies as needed. F: weekly/F: 15 minutes
  • Responsible for requests of off and on-call schedule. F: daily/T: minutes
  • Responsible for the staffing system functions (Clairvia Web/Client). F: daily/T: ongoing
  • Monitors, updates, and tracks acuity every four hours as needed. F: daily/T: 15-60 minutes
  • Runs Clarivia and Kronos reports as requested. F: daily/T: 15-60 minutes Knowledge/Skills/Abilities:
    • High school education or equivalent preferred.
    • Experience in a healthcare setting preferred.
    • Staffing experience preferred.
    • Customer service experience preferred.
    • Demonstrates knowledge of TM&E & pay policies.
    • Able to maintain confidentiality of all sensitive and private employee information.
    • Knowledgeable of computers, printers, and/or ability to learn appropriate software applications.
    • Able to work within a team and be a model of team work.
    • Ability to perform independent decisions and utilize problem solving skills when necessary.
    • Ability to remain calm and manage high stress situations.
    • Ability to deal tactfully with personnel, visitors, and government agencies/personnel.

      (EOE DFW)

      11/30/16

      Job : Nursing- Support (Non-Clinical)

      Primary Location : Florida-Miami-Nicklaus Children's Hospital - Main Hospital Campus

      Department : NURSING STAFFING OFFICE

      Job Status
      :Full Time