Associate, Legal Administrative Assistant

3 weeks ago

Stamford, Connecticut, United States Castleton Commodities Full time

Castleton Commodities International is hiring a Legal Administrative Assistant to be based in our Stamford, CT office to support to the Legal Department. As a Legal Administrative Assistant, you will be an integral part of our legal team, providing comprehensive administrative and legal support to CCI's General Counsel and the broader legal team. Your role will involve preparing legal documents, conducting research, managing schedules, and facilitating communication between lawyers and internal clients. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This is an excellent opportunity to be a part of an entrepreneurial organization that offers the opportunity for growth.

Responsibilities:

  • Manage calendar, calls, and travel & expenses for the General Counsel and Legal & Compliance Department.
  • Manage all aspects of outside counsel invoicing including intake and receiving approvals for coding and payment processing; monitoring and responding to questions and issues from outside counsel and department members.
  • Handle registrations and approvals for department memberships and subscriptions.
  • Partner with the Finance and Accounting department in the quarterly and year end accrual process to determine status of unbilled fees from vendors.
  • Manage and update master list of CCI's outside counsel that manages/partners with the firm on all legal related matters.
  • Book and manage domestic and international department travel as needed.
  • Active participation in CCI's social committee, contributing to the planning and execution of company events, initiatives, and other weekly activities including weekly lunches.

Qualifications:

  • Associates Degree required; Bachelor's Degree strongly preferred.
  • 2+ years of administrative legal experience in a large Law Firm or in-house Corporate Legal Department, with prior experience supporting multiple Attorney's.
  • Excellent written and verbal communication skills.
  • Excellent project management and organizational skills and capability to handle multiple projects at one time.
  • Ability to uphold a high level of confidentiality.
  • Proficiency in MS-Office suite (Word, Excel, PowerPoint, etc.)

Employee Programs & Benefits:

CCI offers competitive benefits and programs to support our employees, their families and local communities. These include:

  • Competitive comprehensive medical, dental, retirement and life insurance benefits
  • Employee assistance & wellness programs
  • Parental and family leave policies
  • CCI in the Community: Each office has a Charity Committee and as a part of this program employees are allocated 2 days annually to volunteer at the selected charities.
  • Charitable contribution match program
  • Tuition assistance & reimbursement
  • Quarterly Innovation & Collaboration Awards
  • Employee discount program, including access to fitness facilities
  • Competitive paid time off
  • Continued learning opportunities

Visit to learn more

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