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secretary

3 months ago

McAllen, Texas, United States Spherion Full time
Are you a detail-oriented individual with excellent organizational and communication skills? Join our dynamic team as a Secretary This exciting role involves a variety of administrative tasks that support our department's daily operations. You'll be the friendly face and voice interacting with students, staff, and the public, ensuring smooth communication and efficient handling of requests. If you're ready to contribute to a vibrant and diverse community, this is the opportunity for you

Monday through Thursday, 7:30 am to 5:30 pm
or
Monday through Thursday, 7:45 am to 5:15 pm
(with 30 minute lunch)
Friday, 8:00 am to 12 noon
(hours may vary based on needs of department)

Responsibilities:
Provide exceptional customer service to students, staff, and the public, answering questions about department matters.
Handle incoming phone calls, addressing queries and directing calls to the appropriate personnel.
Utilize the department's work order system (CMMS) to input and track work orders and key requests, providing status updates to customers as needed.
Coordinate with department supervisors to schedule work orders.
Prepare and proofread memos, letters, forms, reports, and other routine correspondence.
Make travel arrangements, including transportation and accommodations, and prepare travel requests and vouchers.
Maintain confidential files and manage calendars for appointments, meetings, and special events.
Assist in planning meetings and activities, as well as monitoring the department budget.
Process invoices for payment and create requisitions for maintenance, contract parts, and/or services.
Prepare workshop materials, department projects, and online data.
Participate in professional development activities as directed.
Perform other duties as assigned.

Working hours: 7:30 AM - 5:30 PM

Skills:
Prior experience in an educational or professional work setting

Education:
Associate

Experience:
0-1 years

Qualifications:
Excellent oral, written, and interpersonal communication skills.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and internet research.
Great organizational skills
Multitasking
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Problem-solving skills

Call or text FT Secretary to
Start your new career today

Spherion has helped thousands of people just like you find work happiness Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).

key responsibilities

Provide exceptional customer service to students, staff, and the public, answering questions about department matters.Handle incoming phone calls, addressing queries and directing calls to the appropriate personnel.Utilize the department's work order system (CMMS) to input and track work orders and key requests, providing status updates to customers as needed.Coordinate with department supervisors to schedule work orders.Prepare and proofread memos, letters, forms, reports, and other routine correspondence.Make travel arrangements, including transportation and accommodations, and prepare travel requests and vouchers.Maintain confidential files and manage calendars for appointments, meetings, and special events.Assist in planning meetings and activities, as well as monitoring the department budget.Process invoices for payment and create requisitions for maintenance, contract parts, and/or services.Prepare workshop materials, department projects, and online data.Participate in professional development activities as directed.Perform other duties as assigned.

experience

0-1 years

skills

Prior experience in an educational or professional work setting

qualifications

Excellent oral, written, and interpersonal communication skills.Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and internet research.Great organizational skills MultitaskingAbility to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.Ability to write routine reports and correspondence.Problem-solving skills

education

Associate