probation specialist

3 days ago

Lake Mary, Florida, United States Seminole County Sheriff's Office Full time
General Description

The Seminole County Sheriff's Office is now accepting applications for the position of PROBATION SPECIALIST.

This position involves general technical, analytical or professional administrative work in support of the Probation Division.


REQUIRED DOCUMENT


Each applicant must complete a NOTARIZED Background Investigation Waiver (Download PDF reader). Failure to submit this document will disqualify your application. The waiver must be notarized and submitted with the pre-screen application. A link for the form has been provided in red above.

Applications must be submitted before the closing date of June 27, 2024.



Typical Duties

Note: Listed functions, duties, responsibilities and skills is not intended to be all-inclusive and the employer reserves the right to assign additional responsibilities as deemed necessary for the operational efficiency of the Sheriff's Office.

Provides a variety of services to the assigned division, department or section

Maintains the necessary files and records to insure access to desired information. Files can include administrative files, statistical information, medical coding and other materials related to office functions.

Analyze or assembles data, prepares letters, notices, reports and other correspondence from draft documents and/or edited reports.

As required, assists with clerical duties throughout the office.

Utilizes division/department specific software to assist, gather, investigate and/or compile information for the assigned division or section.

Routes telephone calls, answers inquiries and processes complaints from the general public, providing assistance in resolving various problems and referring matters as appropriate.

Coordinates and/or schedules meetings, conferences, and appointments as needed for assignment.

Maintenance of equipment, processing of departmental purchase order/requisitions, utilizing mapping technology to assist Probation Officers

Scanning of documents into different software systems and providing technical support to users.

Prepares confidential documents as required.

Performs all other duties as assigned or required.

Minimum Qualifications
  • High School Diploma/GED; Associate's preferred
  • Two (2) years' clerical experience
  • Consideration may be given to equivalent combination of related training, education and experience
  • Must be able to type 30 correct words per minute. A typing test is required as part of the pre-screening process
  • Must be able to become N/FCIC certified within six (6) months of appointment to the position
  • Internal applicants must have completed the Seminole County Sheriff's Office one (1) year probationary period
  • Must possess and maintain a valid Florida Driver's License
Knowledge, Skills, Abilities & Other

Regular and prompt attendance is mandatory in the performance of an employee's duties for this position, to include scheduled work hours, and required training activities, calls for mandatory overtime needs and calls for service during times of an emergency.

Extensive knowledge of Microsoft Office applications, business English, spelling, punctuation, arithmetic, modern office practices and procedures, including record-keeping methods; of all SCSO computer programs such as Café, SCSONet, MICAD, TUSCON and ability to become FCIC/NCIC certified if needed for assignment.

Ability to maintain confidential information; to work independently and with little supervision on a variety of complex issues; to research, organize, and prepare accurate reports, summaries, and/or tabulations; to meet with and maintain effective working relationships with other departments, agencies, offices, and the general public.

WORKING CONDITIONS

The work environment for this position is in an office atmosphere. Work is generally performed during normal business hours although the incumbent may be required to work any schedule that fulfills the needs of the position. Some assignments may be within the confines of a correctional facility, have direct contact with inmates or prior inmates, and/or be subject to an "on call" status.

PHYSICAL ATTRIBUTES REQUIREMENTS

Mobility-Mostly sedentary work but some standing and walking; constant use of a computer

Visual-Constant overall vision; constant eye-hand coordination; frequent reading/close-up work

Dexterity-Frequent repetitive motion and reaching

Emotional/Psychological- Frequent public contact; decision-making and concentration

Special Requirements- Ability to behave respectably and with utmost integrity even when off duty. May be required to respond for any critical incident, manmade or natural. Some assignments may require working weekends, nights, and/or occasional overtime; some assignments may have limited inmate contact


Unclassified Position

Seminole County Sheriff's Office

Human Resources Division

Sanford FL 32773

External applicants will submit to a thorough background investigation, which includes, but not limited to, past employment/education verification, driver license review, credit history, prior drug use history, arrest/conviction record, and computerized voice stress analysis (CVSA) testing. A certified examiner administers the CVSA with questions addressing illegal drug use and general questions of honesty and criminal history. Any dishonesty or deception on the Employment Application will disqualify your application.

The background investigation process may take 3-6 months depending upon the complexity of the applicant's background and position for which you've applied. Applicants selected for employment will be provided a conditional offer and required to submit to a medical examination with drug screening.

Candidates must also comply with the Agency's current Tattoo and Body Ornamentation Policy. A copy of General Order 28 - Dress and Appearance can be accessed here. An applicant's tattoos and body ornamentation must be disclosed at the time of application and will be documented as part of the agency's review process, even if otherwise meeting the Agency's policy.

Applicants not selected for employment will receive notification from the Human Resources Division, to include justification based on the following disqualifiers: negative background, failure to meet minimum qualifications as outlined in the specific job description, or any additional information discovered during the interview process. Applicants will be eligible to reapply with the Seminole County Sheriff's Office after one year from date of notification.

The Seminole County Sheriff's Office is committed to a diverse work force, is a drug free workplace and is an equal opportunity employer. We strongly support our military veterans and their families, and encourage them to consider applying to agency job announcements for which they may qualify. Preference-Eligible Applicant service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority and are encouraged to apply for the positions being filled. Additionally, certain Preference-Eligible Applicants may also be eligible to receive waivers for postsecondary educational requirements in employment.

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