Program Assistant

1 week ago

Rockville, Maryland, United States Montgomery College Full time
Job Description

Montgomery College, Rockville Campus, has an immediate need for a Full-time, Program Assistant for the Department of Applied Technologies and the Gudelsky Institute for Technical Education. The work schedule is Monday - Friday 8:30 am - 5:00 pm. This is a Bargaining, Non-exempt, Grade 21 position. Non-exempt positions are not eligible to work a secondary job at Montgomery College. Montgomery College promotes and creates a working and learning environment rooted in the basic tenets of fairness, diversity, and inclusiveness.

Duties include but are not limited to:
  • Serve as a liaison for clients and external training partners.
  • Coordinate apprenticeship and custom training registration forms.
  • Prepare training agreements for customize training.
  • Assist with processing faculty contracts for non-credit classes.
  • Schedule courses offered within the program to include dates, times and room reservations
  • Reserve necessary instructional equipment.
  • Coordinate the ordering, preparation and distribution of course materials, textbooks, and reports for instructors and/or students.
  • Respond to queries pertaining to program offerings.
  • Communications may be in more than one language.
  • Distribute promotional materials as well as assist students and others regarding programs, services, policies and course requirements.
  • Maintain office files and course records pertaining to registration of students, academic standing, and course completion.
  • Prepare reports and documents for non-credit open enrollment programs.
  • Receive and maintain class records, generate certificates, proofread program outreach materials, create advertisements, and maintain/update databases.
  • Distribute certificates of completion.
  • Schedule, assign, inspect and review work of assigned staff (student aides, temporary/other employees) to ensure work is performed according to established standards.
  • Assist in marketing/outreach efforts by proofreading and creating course catalog and website content; coordinating student information sessions; updating mailing lists; and distributing marketing materials.
  • Assist with the processing and orientation of new faculty; maintaining faculty information database; assisting with the organization of instructional meeting for ITI faculty and communication with faculty on a variety of administrative issues through preparation of correspondence and Letters of Agreement.
Required Qualifications:
  • High school diploma or GED, supplemented by courses in office practices, and/or any combination of education, training and experience providing an understanding of the field and the ability to perform the duties of the job. The equivalent combination of education, training, certification and/or experience that provides the required knowledge and expertise to perform the essential functions of the job may be considered.
  • Two years of progressively responsible experience performing general office and clerical duties involving customer service.
  • Knowledge of correct English grammar, spelling, punctuation, word usage and arithmetic/mathematical computation.
  • Knowledge of office practices and procedures, record keeping principles and procedures.
  • Knowledge of Microsoft Office (Microsoft Word, Access, Excel, and PowerPoint).
  • Excellent leadership and customer service skills.
  • Skill in analysis, problem solving and interpersonal relations.
  • Eligible applicants must currently be authorized to work in the United States and not require employer visa sponsorship.
Preferred Qualifications:
  • Associates degree.
  • Strong written and verbal communication skills.
Hiring Range $22.89 to $29.74 per hour. Initial salary placement is based on candidate experience and internal equity. Please include a complete resume including all relevant and related work experience.

Application Process:
  • Click Here to apply online
  • Initial salary placement is based on internal equity and relevant candidate experience. Please include a complete resume/application including all relevant or related experience.
  • Online applications must be received by July 6, 2024
  • For consideration, you must: (optional)
    Include dates of employment in your application or attachment;

    Submit a cover letter along with an un-official copy of your transcripts from your highest degree earned.
As a condition of employment, the following are required at the time of hire:
  • Successful completion of a background check and degree verification (if applicable).
  • For international degrees, you must provide US degree equivalency verified by a nationally recognized credential evaluation service.
  • Participation in a Maryland State Retirement System plan (Pension or Optional Retirement Plan, depending on the position). If you are already retired from the Maryland State Retirement System, you may not enroll in a Maryland State Retirement System plan at Montgomery Collage and may have earnings restrictions, per state law.
Our benefits package includes: generous paid vacation, sick, paid holidays, medical, dental, vision, group legal benefits, professional development, retirement plan, educational assistance, tuition waiver for employee and dependents, wellness programming including onsite gyms, pools and classes.

If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources and Strategic Talent Management at or We require at least two weeks advance notice to enable us to provide the requested accommodation.

Montgomery College is an equal opportunity employer committed to promoting and fostering diversity among its student body, faculty, and staff.

Montgomery College is a tobacco-free and smoke-free workplace.

Closing Date

Sunday, July 7, 2024

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