Executive Assistant

2 weeks ago

Remote, Oregon, United States Clarify Health Solutions Full time

Our Mission

We exist to power better care.

We are on a mission to power better care​ by delivering he actionable data, insights and incentives that enable providers to improve access, affordability, and health outcomes. Clarify translates vast amounts of healthcare data into achievable actions to engage providers, optimize their performance and contain costs.

The Executive Assistant role focuses on supporting the Chief Executive Officer (CEO) at Clarify Health with professional-related logistics and coordination, with a goal of enabling the CEO to work as effectively and efficiently as possible. This role will also require partnering closely with the Chief of Staff to understand corporate and executive priorities, support broader corporate calendar planning, and manage high-stakes meetings and communications with customers, investors, and the Board. This role will require a self-motivated, professional and creative problem-solver with strong logistical and organizational skills.

*Must be willing to work Mountain Time or Eastern Time zone business hours.

The Role

  • The Executive Assistant will be responsible for a range of responsibilities, including (but not limited to):
  • Organize and schedule meetings and appointments involving multiple, complex calendars in a timely manner and with limited guidance and input
  • Proactively identify potential conflicts with the calendar and resolve independently
  • Book and manage travel arrangements/ logistics with no issues, anticipating the likely needs of the business traveler.
  • Schedule and handle logistics for both company-wide and external meetings & events (e.g., advisor events, Clarify conference) both onsite and remote
  • Organize, plan, and take minutes for meetings on behalf of your respective executive(s)/team
  • Independently produce and distribute complex, high-quality correspondence
  • Handle sensitive information in a confidential manner
  • Act as a professional point of contact for senior internal and external stakeholders, including Board Members and Senior Advisors
  • Liaise with internal executive assistants to handle requests and queries from other senior managers
  • Build strong relationships with executive customer EAs to facilitate efficient scheduling
  • Track and monitor pending business issues for follow-up and execution
  • Partner closely with the Chief of Staff to design and update the annual corporate calendar and distribute company-wide and investor communications
  • Maintain ongoing reports, databases, trackers, files, update and organize shared drives/files, update organizational charts, etc as needed
  • Train, onboard, and mentor other Administrative Assistant team members
  • Design and roll out standard processes and best practices for the administrative team
  • Review and summarize reports and documents
  • Process expense reports
  • Maintain contact lists
  • Draft, review and send communications on behalf of company executive(s)
  • Create high-level slide decks and spreadsheets when needed

What we are looking for:

  • We are always looking for new team members who will add to our culture and have a strong passion for impact. In particular, the Executive Assistant will have:
  • Strong senior executive-level written and verbal communication skills
  • Strong organizational, planning, and prioritization skills with the ability to make high-level decisions independently when necessary and ability to collaborate closely with other internal stakeholders for input
  • Ability to anticipate executive's needs, self-manage, and upward manage with limited oversight and guidance
  • Ability to manage a complex, rapidly changing executive calendar
  • Ability to prioritize various high-level client interactions and meet deadlines
  • Detailed knowledge and understanding of external stakeholders (e.g., current and potential customers), with the ability to prioritize appropriately
  • Ability to multi-task in a fast-paced environment with fluctuating priorities and deadlines
  • High emotional intelligence and the ability to work with varying personality types
  • Passion for making a difference in healthcare
  • Enthusiastic willingness to jump into various projects as needed
  • Proficient in MS Office, with expertise in MS Outlook, Word, Excel and PowerPoint
  • Must have experience working with executive level management
  • Strong work ethic, drive, leadership ability, and sensitivity to confidential information
  • Light after hour email usage expected

What we offer you

  • Competitive compensation ($100-120k base + bonus + equity)
  • Quality health insurance
  • Traditional 401K plan
  • Vision, dental, disability and life insurance
  • Flexible Spending Accounts and Commuter Benefits
  • Generous PTO
  • Flexibility
  • Monthly wellness stipend
  • Remote friendly
  • A collaborative workplace, which will challenge you and celebrate your work
  • A chance to learn with and from interesting and enthusiastic colleagues

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