fiscal assistant ii

2 weeks ago

Panama City, Florida, United States MyFlorida Full time

FISCAL ASSISTANT II

Date: May 6, 2024

Location:

PANAMA CITY, FL, US, 32401 PANAMA CITY, FL, US, 32404 PANAMA CITY BEACH, FL, US, 32407 PANAMA CITY BEACH, FL, US, 32413 PANAMA CITY BEACH, FL, US, 32408 PANAMA CITY, FL, US, 32405 PANAMA CITY, FL, US, 32402

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website ) .

Requisition No:

Agency: Department of Health

Working Title: FISCAL ASSISTANT II

Pay Plan: Career Service

Position Number:

Salary: $33,280.00 annually

Posting Closing Date: 05/14/2024

Total Compensation Estimator Tool )

This is an open competitive advertisement

Your Specific Responsibilities:

This is a responsible fiscal position within the Administration section of the Florida Department of Health Bay County (FDOH Bay). The person assigned to this position will perform these duties under the supervision of the Finance and Accounting Director I - SES. This person is responsible for several information sets which are confidential in nature. Incumbent shall comply with all security policies, protocols and procedures in regards to such confidential information.

Assists with answering all calls coming in the FDOH Bay and transfers appropriately. Answers routine questions from public. Greets visitors to the administration section of the FDOHBC and ensures all visitors are registered on the sign-in log and recorded into Visitor Access Database. Ensures unescorted visitors are given a temporary badge. Assists HR with issuing temporary badges to employees. Ensures all temporary badges are accounted for and returned.

Responsible for outgoing and incoming mail at the FDOH Bay to include: maintaining postage machine, preparing outgoing mail, maintaining postage meter log, maintain excel spreadsheet to spread the cost of the postage to each division per their use, maintains certified and restricted mail log. Stamps and logs all money and checks coming thru the US mail on DOH computerized Form. When completed secure them in locking deposit bag. Prepares vendor payments for mail with backup documentation. Also, documents incoming checks by maintaining daily logs.

Assists with maintaining the vehicle fleet cars to include: maintaining vehicle logs and reserving vehicles for out of town trip requests. Compile information for the Vehicle Log Report and the EMIS vehicle report for transmittal to Bureau of General Services. Responsible for issuing BayCHD Sunpass transponder.

Assists with Livescan Fingerprinting including: Scheduling appointments, blocking appointments, data entry, submit, research, invoicing companies that uses vouchers, and processing FDLE invoice for payment.

Responsible for documenting and reporting monthly copier usage. Assists with scanning documentation and saving data on the server.

Assists other front desk staff in keeping a professional looking and organized, public front reception area.

Responsible for quality assurance of accounting information. Backup support for updating the Invoice Tracking file with vendor invoice and payment information.

Performs other duties as assigned.

Required Knowledge, Skills, and Abilities:

Software experience: MS Office experience with efficiency with MS Outlook, Excel, and Word. Efficiency with mailing machine, copier, and Livescan fingerprint software and equipment. Efficiency with State systems: MFMP, TRAIN, and People First. Communication skills: Professional and considerate attitude interacting with vendors and coworkers, communicates clearly and effectively; keeps other informed of necessary information; and deals effectively with conflict.

Qualifications:

Valid Driver license.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Panama City, Florida

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:

  • Annual and Sick Leave benefits;
  • Nine paid holidays and one Personal Holiday each year;
  • State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
  • Retirement plan options, including employer contributions (For more information, please click );
  • Flexible Spending Accounts;
  • Tuition waivers;
  • And more For a more complete list of benefits, including monthly costs, visit . Please be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section , F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clickinghere ) . All documentation is due by the close of the vacancy announcement.

Nearest Major Market:Panama City


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