Program Specialist

Summary The position manages all vehicle activities and programs associated with the John D. Dingell Detroit VA Medical Center.

This position will be accountable for program management of the Detroit VA Medical Center's facility fleet program, including the administrative duties associated with oversight and management over 110 fleet vehicles, including financial management of budget and fund control points.

The position will operate out of Facilities Management Service.

Responsibilities The major duties of the Program Specialist (Fleet Coordinator) includes, but is not limited to:
Performs administrative duties associated with oversight and management of over 110 fleet vehicles. Perform program management of the Detroit VA Medical Center's facility fleet program.

Provide guidance for special courier requirements for transport of lab/pathology samples, biopsies, pharmaceuticals, as well as pick up and deliver of isotopes and carcinogens.

Manages all phases of Fleet vehicle inspections, repairs, and data collection. Manages the Fleet vehicle acquisitions and disposals. Performs data collection and data input for the Monthly Utilization report. Provides management oversight of vehicle accidents, incidents and claims.

Provides informal general oversight for Motor Vehicle Operators (MVO), works with MVO Supervisor to ensure shuttles and other schedules are covered.

Provides instructions to ensure assignments are made, priorities and deadlines are set, and boundaries and objectives are defined, for the Fleet Management Program.

Ensures driver's licensing is valid for the type of vehicles that are driven, and ensuring TMS training is up to date.

Monitors activities of daily housekeeping of vehicles, care of equipment, and routine inspections are conducted. Manages the Fleet Purchase Card program for VA Detroit on a daily basis. Ensures the Fleet Purchase Card is used properly, conducting daily audits, and authorizing fleet card purchases. Schedules daily assignments for transportation schedules to support off-site leased locations, parking lots, and patient recreation trips. Reconciles Fleet card statements and updated account information. Performs internal control audits to prevent Fleet Card identity fraud, abuse, or misuse. Plans, organizes and directs vehicle maintenance and monthly utilization reports. Develops identification and processing procedures for vehicle abuse, accident and incident cases. Manages the vehicle maintenance functions or repair and quality assurance to ensure cost effective and efficient operations.

Work Schedule:
Monday- Friday, 7:00am-3:30pm Virtual: This is not a virtual position

Position Description/PD#:
Program Specialist (Fleet Coordinator)/PD93500A Relocation/

Recruitment Incentives:
Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS):

Not Authorized Financial Disclosure Report:
Not required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/14/2024. Time-In-Grade Requirement:

Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note:

Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Applicants must be eligible under the VA Interchange Agreement, having served continuously for at least one year in the other merit system under this interchange agreement.

For more information regarding the VA Interchange Agreement please visit:
All Title 38 Veterans Canteen Service (VCS) employees must have served in their Excepted Service position for at least 90 days in order to be eligible for a position within the Competitive Service. Applicants who were previously selected under a Competitive Delegating Examining Unit (DEU) announcement must have served in their position for at least 90 days prior to being eligible for other positions within the Competitive Service.

You may qualify based on your experience and/or education as described below:

Specialized Experience:

You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to:
analyzing work processes and evaluating overall program operations; managing a transportation program and the services it provides; coordinating patient transports/transfers; planning and directing administrative activities within a transportation system; managing a program budget; analyzing program activities and making recommendations for performance improvements related to transportation services; establishing and planning work priorities and deadlines; providing technical and administrative instruction to unit employees; and using computer systems or applications to access, create, edit, or retrieve data

OR, Education:
Applicants may substitute education for the required experience.

To qualify based on education for this grade level you must have three (3) full years of progressively higher level graduate education, or doctoral degree (Ph.

D. or equivalent), or LL.M.

with a major field of study in accounting, business administration, business or commercial law, commerce, economics, engineering, finance, industrial management, statistics, traffic management, transportation, motor mechanics, or other fields related to the position.

This education must have been obtained at an accredited college or university.

NOTE:
You must submit a copy of your transcript with your application. Education cannot be credited without documentation.

OR, Combination:
Applicants may also combine education and experience to qualify at this level.

This can be determined by adding total qualifying experience as a percentage of the required experience and education as a percentage of the total required.

The total percentage must equal 100 percent. Only education more than the first 18 semester hours (i.e. beyond the first-year graduate level education) is creditable towards meeting the specialized experience requirement.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Your experience must be documented in your resume and transcripts are required.

Preferred Qualifications:

Experience as a Fleet Manager performing program management activities such as tracking vehicle use, repairs, and maintenance; tracking and managing staff usage of government vehicles; and extensive knowledge of VA Fleet Management policies and procedures.

You will be rated on the following Competencies for this position:

Project Management Transportation Financial Management Customer Service Self-Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements:
The incumbent works in a climate-controlled office setting. However, it also involves periodic walking, standing, bending, and carrying of items including books and office supplies. Some long periods of standing, bending and stooping to observe work may be required in the work area. Some duties may include periodic driving to cover emergent situations to meet patient care requirements.

Travel is required for inspection of maintenance and repair work, accident investigation and occasionally vehicle operation to continue operations during emergency situations.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note:
Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.

You can verify your education here:
If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education

For further information, visit:
Additional Information The Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about CTAP eligibility is on OPM's Career Transition Resources website at This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive , VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. VA Healthcare System Serving Ohio, Indiana and Michigan (VISN 10) advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.

---