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Legal Assistant

3 months ago

New Orleans, Louisiana, United States Gables Search Full time

Our client is a highly respected legal firm and looking to identify a Legal Assistant to join their team on a full-time basis, supporting a group of attorneys in New Orleans, LA through the performance of complex secretarial, administrative and substantive legal duties.

This role is 100% onsite, and offers a competitive compensation and generous benefits package.

Essential Duties and Responsibilities:

  • Leverage technology resources to ensure the group of attorneys is operating as efficiently and effectively as possible.
  • Prepare documents by transcribing, formatting, inputting, editing, retrieving, copying, printing and transmitting text, data and graphics using office software applications.
  • Knowledge of the legal processes that facilitate the accurate preparation of client documents and responding to filing or closing deadlines.
  • Prepare and coordinate e-filings, as well as filings in state courts if needed. Handle incoming and outgoing mail, faxes and scan documents.
  • Ensure that documents are saved and filed into the appropriate workspaces/folders in FileSite and paper file.
  • Maintain the daily calendar of each attorney including, but not limited to, scheduling appointments, meetings and travel arrangements.
  • Maintain Outlook contacts for each attorney as appropriate.
  • Open files, close files and assist with conflicts checks.
  • Provide support to the attorneys with timesheets and regular billing matters.
  • Request reimbursement for attorneys through ChromeRiver and for client costs through Accounts Payable.
  • Maintain a good working rapport with clients which requires discretion and judgment.
  • Regular and predictable attendance is an essential function of the job.

Qualifications and Skills Required:

  • · A high school diploma or equivalency is required; an Associate's Degree, Business School certificate or related education is desirable. Significant prior experience may be substituted for a combination of the educational requirements.
  • · 3+ years of litigation secretarial experience in a law firm environment preferred.
  • Strong knowledge of and ability to apply office software applications including Word, Excel, PowerPoint, Outlook and PDF.
  • Working knowledge of legal practices, terminology, documents and court procedures.
  • Flexible, solutions-oriented approach and the ability to work under pressure and handle multiple priorities from multiple sources.
  • Excellent typing, spelling, grammar, proofreading, transcription and general clerical skills.
  • Ability to coordinate work activities; prepare legal correspondence and documents; transcribe dictation; organize and maintain files and records.
  • Ability to operate standard office equipment, including personal computer, copier, multi-function printers, facsimile, and telephone.