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Accounts Payable Rep I

3 months ago

Oak Brook, Illinois, United States Advocate Health Full time
Major Responsibilities:
  • Responsible for ensuring appropriate payments have been made according to invoice and established payment terms.
  • Acts as a resource for vendor accounts and affiliates answering questions as needed.
  • Matches invoices to receiving reports and purchase order information on-line by utilizing the ERS (Evaluated Receipts Settlement) process.
  • Audits check copy vouchers to ensure accuracy of payments made and corrects errors as appropriate.
  • Files shipping orders and ensures appropriate credit memos are processed.
  • In conjunction with purchasing representatives and outside vendors, resolves discrepancies and documents accordingly.
  • Reviews audit trails to ensure allocations have been made to appropriate affiliate.
  • Informs and encourages vendors to utilize self-serve web site as a tool to view payment history.
  • Reconciles monthly vendor statements for vendor accounts if necessary.
  • Identifies vendors that can be transitioned into an electronic format, or can be established on a recurring payment schedule, etc.
Licensure, Registration, and/or Certification Required:
  • None Required.
Education Required:
  • High School Graduate.
Experience Required:
  • Typically requires 1 year of experience in accounts payable.
Knowledge, Skills & Abilities Required:
  • Ability to operate a ten-key calculator, copier, fax machine, and printer.
  • Demonstrates a basic proficiency in the use of Microsoft Office Word and Excel or similar programs. Ability to effectively communicate via email as necessary.
  • Demonstrates a basic understanding of debits/credits and be familiar with payment and discount terminology.
  • Must have a good mathematics aptitude.
  • Ability to effectively communicate with a variety of individuals.
Physical Requirements and Working Conditions:
  • Will be required to sit 60% of each day and also stand, walk, squat and bend at various times throughout each workday.
  • Must be able to use hands with fine manipulation when keying invoices on PC.
  • Operates all equipment necessary to perform the job.
  • Exposed to normal office environment.
This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.