Legal Assistant/Receptionist NYC

1 month ago


New York, New York, United States Snaphunt Full time

The Offer

  • Opening within a company with a solid track record of success
  • Role involving team management opportunities
  • Great work culture

The Job

You will be responsible for :

  • Organize, maintain, and manage legal documents, including case files, pleadings, contracts, and correspondence. Ensure accurate and prompt filing of documents in NY, NJ, and Federal Courts.
  • Assist in the preparation of legal documents, such as briefs, motions, and discovery requests. Coordinate document production and filings with both state and federal courts.
  • Communicate with clients, opposing counsel, and other parties as directed. Maintain a professional and courteous demeanor in all interactions.
  • Schedule and manage appointments, meetings, hearings, and court dates. Remind attorneys of upcoming deadlines and court appearances.
  • Provide general administrative support, covering tasks like drafting correspondence, answering phones, and managing emails. Handle routine inquiries and direct calls to the appropriate parties.
  • Oversee day-to-day office operations, including coordinating and ordering office supplies and equipment, and collaborate with headquarters to facilitate any necessary arrangements or orders.
  • Manage calendars, appointments, and meetings for the attorneys.
  • Coordinate travel arrangements and accommodations.

The Profile

  • Minimum of 2 years of relevant experience in a legal environment.
  • Bachelor's degree from an accredited college or university with a focus on legal studies or a related field.
  • Proven proficiency in MS Word and Outlook, with the ability to quickly adapt to and master other applications.
  • Intermediate to advanced computer skills, including a comprehensive understanding of document management systems, with a preference for experience with NetDocuments.
  • Demonstrated action-oriented approach with a keen sense of judgment in a fast-paced, high-growth legal setting.
  • Outstanding organizational and communication skills, both written and verbal.
  • Ability to work independently, managing multiple projects simultaneously, and consistently meeting deadlines.
  • Exceptional attention to detail and strong proofreading skills to maintain the highest level of accuracy.
  • Polished and professional demeanor with the ability to communicate clearly, calmly, and concisely.

The Employer

Our client guides you to success throughout all stages of your business lifecycle



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