Birth Certificate Registrar, Part-Time
3 months ago
Job Description - Birth Certificate Registrar, Part-Time
GENERAL SUMMARY/ OVERVIEW STATEMENT:
Under general supervision and following applicable laws and statutes of the Commonwealth of Massachusetts, collects and electronically transfers patient data in order to register births and provide prenatal statistical information on all newborn infants and their parents. Is the point of contact between Health Information Management (HIM), parents, nurses, obstetricians, Department of Public Health and various City Halls throughout the Commonwealth.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Generates daily reports and face sheets using Epic electronic health record. Set up parent worksheet to distribute to patients.
- Collect completed parent worksheets to create a legal birth certificate.
- Using interviewing techniques, assists parents when needed to obtain, document and/or verify required patient data to create a legal birth certificate using the parent worksheet.
- Using problem solving skills and knowledge of Massachusetts State Laws, determines what information is needed from the patient to accurately complete paternity papers, denials, birth statements and social security forms.
- Enter patient data including legal and statistical information into VIP with 100% accuracy within the established time frame in order to register births. Enter additional State data as required.
- Monitors the Epic patient work queue each day for all discharged babies updating the baby's legal name in Epic including adding the baby's legal name in the alias for babies in the NICU greater than 5 days
- Monitors completed birth certificates to ensure data is released to the state within established time frame after the patient has been discharged and transfers completed birth certificate to Boston City Hall electronically.
- Perform quality checks on completed birth certificates. Ensures that information is complete and sends to the Department of Public Health via courier.
- Obtains obstetrician information either on patient floor, Labor and Delivery, Health Information Services or, in urgent cases, phones or pages him/her when necessary.
- Answers questions in person or over the phone regarding birth certificate registration, social security information, paternity testing and child support issues from Department of Public Health, parents, families, adoption agencies and lawyers.
- Assists parents with paternity papers, denials and information changes. Obtaining appropriate identification including notarization of paternity papers and denials.
- Schedule appointments to complete birth certificate information. Call parents to obtain the baby's name if discharged before completing.
- Work with social workers to obtain complete birth certificates of deceased infants.
- Works with State with needs of the Birth Certificate Department and State requirements.
- Maintains count of daily/monthly/yearly births for the state and Director of HIM
- Completes monthly query report received by the Department of Public Health which is distributed by the team lead.
- Completes corrections (aka notarized corrections) to correct data received by City Hall and/or parents.
- Obtain Director's signature on unsigned birth certificates when parents grant permission to do so.
- Educate parents and public regarding current Birth Certificate Department and State requirements.
- Orders supplies as needed.
- Work with Information Systems to maintain equipment, printers, and fax.
- Strive to meet productivity targets established by the Director of HIM and state requirements for entering and releasing the birth record. Maintain daily productivity log submitting it weekly to the HIM Director to ensure that staffing levels are matched to work load requirements.
- Performs other duties as assigned.
QUALIFICATIONS:
- High school diploma and scholastic preparation equal to six months of college, including medical terminology.
- Expert typing skills for entry into computer and completing forms and letters.
- Six to twelve months previous experience working in a Health Information Services Department.
- Demonstrate formal knowledge of medical terminology by successful completion of an approved terminology course or equivalent.
- Bi-lingual ability in Spanish / English is preferred.
- Established Notary Public or willingness to apply.
SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:
- Excellent communication skills and conflict resolution abilities. Ability to act in a professional manner to accurately advise, instruct, and deal effectively and diplomatically with physicians, patients and all levels of hospital personnel while ensuring patient data is kept confidential. Must be able to work by oneself and use independent judgment, especially on nursing unit.
- Ability to communicate in a professional manner in order to obtain sensitive but required information from patients so that a complete, legal birth certificate can be created for the newborn. Consequences of errors greatly impact the newborn throughout his/her life as well as the parents and hospital.
- The ability to meet deadlines is crucial; must be able to organize own work load which includes work on the patient units, telephone and in the Birth Registry Office.
- Must be skillful in typing (50 wpm) and have the ability to be extremely accurate when gathering and entering birth information. Birth certificates submitted to Registry of Births with identified errors are not accepted by the Registry.
- Knowledge of medical terminology to accurately and quickly type into the VIP System.
WORKING CONDITIONS:
- High stress environment. Required to walk, climb stairs and carry light to moderate loads 25% of the time.
- Work with a high volume of births per day.
- The Birth Registrar office is very small and has no windows. It is shared with 1 to 2 other Registrars.
Brigham and Women's Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, sexual orientation, protected veteran status, or on the basis of disability.
: MA-Boston-BWH Boston Main Campus
:BWH Boston Main Campus
75 Francis St
Boston 02115
: Registrar
: Brigham & Women's Hospital(BWH)
: Part-time
Standard Hours: 8
: Day Job
Posted Shift Description: Every Other Saturday and Sunday from 7a-3:30p
: Regular
Recruiting Department: BWH Patient Access
: Apr 16, 2024
We have other current jobs related to this field that you can find below
-
Birth Sister I
2 months ago
Boston, Massachusetts, United States Boston Medical Center (BMC) Full timePOSITION SUMMARY:The Birth Sister I provides non-clinical, physical, emotional and evidence-based informationalsupport and assistance to the birthing person and family. Participates as a liaison with clinical care providers involved in the birthing person's prenatal, birth and postpartum care.Position: Birth Sister I Department: Birth Sisters...
-
Boston, Massachusetts, United States Massachusetts General Hospital Full timeLabor and Delivery RegistrarDescription The L&D Registrar (also known as Patient Care Information Associates or PCIA) serves as the central source of information on the inpatient Labor and Delivery Unit interacting with patients, families and visitors; unit-based staff; and clinical and clerical staff in all departments throughout the MGH. The L&D unit at...
-
Boston, Massachusetts, United States Boston University Full timeReporting to the Director, Academic Development, the Assistant Director is primarily responsible for advising a caseload of approximately 300 students from Questrom's Full-Time and Part-Time MBA Programs. This includes counseling students on their requirements for graduation; communicating with students when there are new academic options as well as...
-
Medical Assistant- Part-Time- South
3 days ago
Boston, Massachusetts, United States Mass General Brigham Healthcare at Home Full timeMedical Assistant24 hours- 12 hour Days 9:00 AM - 9:00 PMPosition serving Brigham & Womens Hospital service areaIn order to meet the timely needs for care of patients admitted to Home Hospital, the Medical Assistant will be an integral part of the Healthcare at Home care team. Home Hospital is a new and innovative care delivery model, where patients receive...
-
Boston, Massachusetts, United States Bunker Hill Community College Full timeLocation: Boston, MA Category: Part Time Non-Benefited Positions Posted On: Tue Jul Job Description: Tutor needed to support Surgical Technology ELL students to meet their academic goals. Tutors work day and evening hours in-person in the classroom, virtually through Webexs, or a hybrid of both virtual and in-person sessions. Tutors will work with...
-
OB Admitting Officer, Part-Time, Evenings
2 months ago
Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full timeJob Description - OB Admitting Officer, Part-Time, Evenings Under the direction of the OB Admitting Supervisor, the OB Admitting Officer/Interviewer is responsible for the efficient and timely admission of all obstetrical patients, ensuring that all data collected are accurate and complete. Utilizes tact, diplomacy and always a courteous manner, expedites...
-
Full Time Obstetrics and Gynecology
3 weeks ago
Boston, Massachusetts, United States Enterprise Medical Recruiting Full timeExplore the latest innovations with one of the largest multi-specialty physician groups located 15 miles north of Boston. This physician-led organization is always seeking new ways to improve the patient-provider relationship and make more efficient ways to practice medicine for their physicians. About the position: In-house neonatologists on...
-
Part-Time PMP Exam Prep and CAPM Instructor
1 month ago
Boston, Massachusetts, United States Bunker Hill Community College Full timeLocation: Boston, MA Category: Part Time Non-Benefited Positions Posted On: Wed Apr Job Description: Teach course according to schedule and under the terms outlined in contract;Using the PMP curriculum created by Certwise, prepare lessons by identifying, developing, and implementing materials that prepares professionals for the PMP exam.Translate...
-
Boston, Massachusetts, United States Massachusetts General Hospital Full timeLeukemia Advanced Practice Provider Take advantage of this opportunity to join our inpatient oncology APP team, in this inpatient leukemia APP role supporting the Massachusetts General Hospital Cancer Center in Boston. Specifically, this role focuses on patients admitted with a leukemic diagnosis and this team has a demonstrated history of providing...
-
Postdoctoral Fellow
2 days ago
Boston, Massachusetts, United States Harvard University Full timePostdoctoral Fellow – Laboratory for Innovation Science at Harvard, D 3 Institute Title: Postdoctoral Fellow – Laboratory for Innovation Science at Harvard, D 3 InstituteSchool: Harvard Business SchoolPosition Description:The Digital, Data, and Design (D 3) Institute at Harvard is accepting applications for a Postdoctoral Fellow for the academic year to...
-
Boston, Massachusetts, United States Boston University Full timeThe Boston University School of Law's Office of Clinical and Experiential Programs seeks a Program Manager with a strong background in project management for its Externship Program. The Externship Program provides over 130 second and third-year law students annually with the opportunity to gain academic credit while working under the supervision of...
-
Full Time Nurse Practitioner
1 week ago
Boston, Massachusetts, United States Enterprise Medical Recruiting Full timeWe are currently seeking an Adult Nurse Practitioner to join an outpatient clinic at a community hospital in a convenient location near Boston, MA. This part-time position offers a balanced workload between clinical and administrative responsibilities, supported by a team of 3 physicians. Position Details: Part-time opportunity in an outpatient setting ...
-
Full Time Pediatrics Physician
3 months ago
Boston, Massachusetts, United States Enterprise Medical Recruiting Full timeState-of-the-art, fully electronic office with an in-house diagnostic, state-certified laboratory on site is now adding a full-time or part-time BE/BC Pediatrician to its well-established and highly regarded private practice. Conveniently located north of Boston off a major highway. About the position: Join 5 Pediatricians, 1 LPN, and 6 Nurses4 Day...
-
Full Time Nurse Practitioner
3 weeks ago
Boston, Massachusetts, United States Enterprise Medical Recruiting Full timeSeeking an Ob/Gyn Nurse Practitioner to join a busy outpatient private practice located in the Merrimack Valley, Massachusetts. Provide complete women?s health services, including prenatal, delivery, postpartum, and standard gynecologic services.About the Position: Perform well-woman exams, routine and repeat PAP smears, contraceptive consults, and problem...
-
Full Time Psychiatry Physician
3 weeks ago
Boston, Massachusetts, United States Enterprise Medical Recruiting Full timeAn exciting opportunity exists for Psychiatrists interested in working in an Acute Psychiatry Department embedded in the Emergency Department of the hospital. About the position: Part-time and Full-time options26 Beds in the DepartmentBrand new Psychiatry UnitRotating and flexible schedulingNo callCall is available if interested in additional...
-
Postdoctoral Fellow
4 weeks ago
Boston, Massachusetts, United States Harvard University Full timePostdoctoral Fellow – Laboratory for Innovation Science at Harvard, D 3 Institute Title Postdoctoral Fellow – Laboratory for Innovation Science at Harvard, D 3 Institute School School Harvard Business School Department/Area Position Description The Digital, Data, and Design (D 3) Institute at Harvard is accepting applications for a Postdoctoral...
-
Boston, Massachusetts, United States Boston University Full timeAbout the RoleEnrollment Service Operations seeks a Degree Coding Specialist. The Degree Coding Specialist maintains the Degree Advice system coding for Campus Solutions that supports schools and college academic advising for undergraduate and graduate students. This position communicates with University academic administrators to obtain curriculum changes...
-
Catering Sales Manager
1 month ago
Boston, Massachusetts, United States Hilton Boston Park Plaza Full timeThe Hilton Boston Park Plaza is searching for a talented Catering Sales Manager to join their Sales team This property is conveniently located downtown steps away from the Public Garden, Theater District, and many of the city's most popular historic sites. Boasting 1,060 rooms, 4 outlets, and 70,000 square feet of meeting space, this beautifully vibrant...
-
Training Manager
2 weeks ago
Boston, Massachusetts, United States Boston Public Health Commission Full timeThis community-based doula program will strengthen systems of perinatal care that support women and families of color through the birthing process.The proposed investments are in line with BPHC's strategic plan and our commitment to be a model leader in addressing racial justice and health equity.Boston Healthy Families Community-Based Perinatal Health...
-
Boston, Massachusetts, United States Boston University Full timeAbout the RoleBoston University Combined Enrollment Services seeks an Enrollment Service Advisor. Enrollment Service Advisors work as members of a team to provide direct customer service and counseling regarding Boston University's enrollment processes that is personal, professional, and confidential. This role uses comprehensive knowledge of the policies...
