Executive Assistant

1 month ago

New York, United States Signs + Decal Corp. Full time

Job Title: Executive Assistant

Job Overview: 

As an assistant, your responsibilities will primarily revolve around conducting research, assisting in administrative tasks ensuring smooth daily operations and efficient communication. This role requires excellent organizational skills, attention to detail, and a passion for literature and the publishing industry.


Key Responsibilities:


1. Research Support:

• Conduct research on potential book topics, authors, and market trends.

• Compile comprehensive reports on competitor analysis, market demand, and reader preferences.

• Assist in identifying and contacting potential authors, agents, and collaborators.

• Gather relevant data and information to support decision-making processes for book acquisitions.


2. Administrative Assistance:

• Provide administrative support to editors, agents, and other team members as needed.

• Manage and organize documents, contracts, and correspondence related to book projects.

• Coordinate schedules, appointments, and meetings, including arranging travel if required.

• Take on ad hoc tasks and projects as assigned by the executive team, demonstrating a willingness to learn and contribute in various areas.


3. Schedule Management:

• Manage and organize documents, contracts, and correspondence related to book projects.

• Coordinate schedules, appointments, and meetings, including arranging travel if required.

• Manage calendars efficiently, prioritize conflicting appointments, and provide timely reminders.

• Handle personal tasks and errands, such as managing household staff, coordinating family schedules, and organizing personal events.


4. Documentation:

• Draft, proofread, and edit documents, letters, and reports.

• Perform general administrative duties such as filing, data entry, photocopying, transcription, etc.

• Handle sensitive information with discretion and always maintain confidentiality.


Qualifications:

• Bachelor's degree in English, Literature, Mass Communication, Sociology or related field preferred.

• Previous experience in publishing, research, or administrative roles is advantageous.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and Google Workspace.

• Strong organizational and multitasking abilities, with a keen eye for detail.

• Ability to work independently and collaboratively in a fast-paced environment.

• A passion for literature and a strong interest in the publishing industry.

• Flexibility and adaptability to meet changing priorities and deadlines.

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