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Data Entry Assistant

2 months ago

Albany, United States eTeam Full time

Job Title:- Gas Field Operations

Location:- Albany, NY 12204

Duration:- 12 Months

Shift Timings:- Monday through Friday 7:00 am to 3:30 pm


Job Purpose:

  • To be responsible for weekly/monthly reporting, tracking and processing of invoices and support of administrative tasks/needs for client supervisors.
  • Responsible for managing invoices, tracking contractor performance and monitoring aged work for the Gas and Restoration teams across UNY.
  • The typical work schedule is Monday through Friday 7:00 am to 3:30pm.


Job Description:

  • Responsible for managing and processing of invoices daily.
  • Provide daily/weekly reports / KPI (paving cycle time, customer complaints etc.).
  • Monitor backlog of orders, aged orders and provide performance reports to help drive contractor performance.
  • Assist client supervisors with administrative tasks including Operator Qualification compliance checks, tracking and reporting of savings initiatives, managing purchase order balances, etc.


Position Responsibilities (Including but not limited to):

  • Manage restoration aging invoice dashboard and service sheet creation to keep up to date on timely invoice payments.
  • Monitor contractor safety, performance, productivity and workload as needed to maximize efficiency and cost effectiveness.
  • Monitor data within work management systems and correct errors as needed.
  • Foster cooperative working relationships with contractors. Participate in the development and
  • implementation of the various systems and technologies that support the paving process
  • Support of Gas Construction and Restoration teams to maintain safety, compliance and performance expectations.


Knowledge & Experience Required:

  • Bachelor’s degree required.
  • 2+ years of experience with data analysis and reporting preferred.
  • 1+ year of experience managing departmental financials to ensure budgetary guidelines are met preferred.
  • Experience or knowledge of paving/ gas construction preferred.
  • Experience working with engineering, construction & maintenance practices, gas utilization.
  • Equipment and Federal, State, and Municipal Codes preferred.