Finance Coordinator

Company Description

Chuckanut Health Foundation (CHF) is a small but impactful foundation focused on community health in

Whatcom County, Washington. CHF is dedicated to building a community where every child gets a

healthy start and every person receives the care they need throughout their lifetime. We are committed

to making a positive difference in our community through a variety of priorities, including addressing the

opioid epidemic, supporting the Healthy Children’s Fund implementation, supporting our community’s

seniors and older adults, advancing racial and economic equity, building civic belonging and

engagement, and working to improve youth mental health. We do this work by investing experience

and resources in advancing individual and community health. We live our organization values of

optimism (we believe change is possible), working in relationship (both with internal and external partners), and responsibility (we do what we say we are going to do).

Role Description

This is a part-time (10-16 hours per week) on-site role for a Finance Coordinator / Bookkeeper at Chuckanut Health Foundation located in Bellingham, WA. The Finance Coordinator / Bookkeeper will be responsible for managing financial transactions, maintaining accounting records, preparing financial reports, and performing bookkeeping tasks. They will also assist with budgeting, payroll, and financial analysis.

Position Summary

The Finance Coordinator works closely with the Executive Director, Executive Assistant, and contracted

accountant to oversee organizational financial strategy and a maintain strong accounting and fiduciary

standards. The Finance Coordinator manages the day-to-day bookkeeping for the foundation’s diverse

Programs and operations. The Finance Coordinator’s main responsibilities are to process and manage

accounts payable and accounts receivable including creating invoices; tracking grant expenditures;

recording and coding contributions and income; creating basic monthly reports and reconciliation;

processing payroll; and administering employee benefits including paid leave, health insurance plans,

and retirement plans. The Finance Coordinator also serves as the main liaison with the foundation’s

account for purposes of preparing the annual audit and filing of tax returns. This position relies on the QuickBooks accounting software, as well as other

electronic and paper filing systems.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (Other duties will be assigned as needed.)

• Accounts Payable/Receivable: Issue checks for bills and employee reimbursements in an accurate and

timely manner; ensure that all expenditures are appropriately categorized; record donations, grants, contracts, pledges, etc. in the accounting system; ensure revenue is appropriately categorized;

communicate with team members regarding the timing of deposits and payments in order to ensure

adequate cash flow

• Banking: Maintain supply of checks for each bank account; maintain online bill-pay

system for retail vendors

• Annual Audit: Ensure strict adherence to audit requirements as instructed by the accountant; prepare

for and cooperate with those appointed to perform a yearly audit of financial records; participate

regular internal reviews as requested by the Executive Director

• Clerical: Proactively maintain highly organized filing system; files invoices, payroll paperwork,

reimbursements, insurance information and other financial records

• Other: Order and maintain organizational business licenses, registrations, and certificates; assist as

needed with budget and financial report preparations

QUALIFICATIONS

§ An Associate’s degree in accounting or business administration, or equivalent business

experience with a non-profit organization

§ Knowledge of bookkeeping and generally accepted accounting principles both standard and

non-profit

§ Preferred candidate will have at least three years full-charge non-profit bookkeeping experience

§ Good working knowledge of the QuickBooks accounting software package and Microsoft Office

suite of programs

§ Prior experience administering employee benefits

§ Strong organizational skills and detail-oriented work style

§ Ability to multi-task and meet strict deadlines

§ Ability to demonstrate a high level of professionalism in dealing with confidential

and sensitive issues

§ Preferred candidates will have experience with financial management of government

grants/contracts

§ Excellent communication skills and commitment to accuracy

§ Ability to work independently and collaboratively in a small team environment

§ Ability to manage a dynamic workflow and adapt to meeting the growing needs of the

foundation

§ Passion for the foundation's mission and a commitment to the CHF values

CORE COMPETENCIES

§ Initiative: Ability to assess and identify actions to address issues independently while knowing

when to ask for appropriate support. Orientation to looking for ways to improve organizational

processes and performance as a whole.

§ Effective Communication: Must be able to read and interpret documents, write reports,

correspond verbally and in writing with clarity, and must embody active listening skills. Must be

able to ask for help when needed and offer help to others when appropriate as well as give and

receive feedback. Supports and explains reasoning for decisions.

§ Organization: Effectively able to manage time and develop and carry out complex timelines and

action plans. Able to follow policies and procedures.

§ Integrity: Responsible, reliable, and accountable for actions in all settings. Open and honest

about own strengths, limitations, and boundaries. Able to maintain confidentiality and

commitments.

§ Emotional Intelligence: Must have an awareness of own emotions and be able to manage them

while also being able to understand and respond appropriately to the emotions of others.

§ Collaboration: Embraces a team approach with colleagues, community partners, and can work

both individually and part of a team when needed. Supports organizations goals and values.

§ Creativity: Thinking outside the box, resourcefulness, trying new things, approaching things

differently and moving beyond the status quo.

§ Flexibility: Able to adapt and pivot as situations arise that are unexpected and/or challenging.

Embrace needed change and manage well when faced with ambiguity.

§ Open-mindedness: Adept at holding space for opposing ideas and embrace diversity in all areas

of the workplace.

§ Spirit of continuous improvement: Able to receive feedback well and enjoy the opportunity to

learn and develop skills, with a spirit of all of us are a continuous work in progress. Operates

from a baseline of humility and not afraid to make and learn from mistakes.

PHYSICAL DEMANDS/WORKING CONDITIONS

The employee must be able to operate a computer and other office equipment, speak and

listen on the telephone, and accurately see and interpret columns of numbers. This position description

generally describes the principal functions of the position and the level of knowledge and skills typically

required. It does not constitute an employment agreement between the employer and the employee,

and it is subject to change as the needs of the employer and the requirements of the job change. This

job description is intended to convey information essential to understanding the scope of the position

and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated

with the role.

To Apply

Email resume and detailed cover letter outlining your interest, qualifications, experience, or information

that may not be encompassed in your resume such as lived experience as it relates to this position, in

attached .doc or .pdf format to the hiring coordinator at heather@chuckanuthealthfoundation.org or mail

a hard copy of your materials to PO Box 5641, Bellingham, WA 98227. Position open until filled.