Administrative Assistant

4 weeks ago

Ridgecrest, United States Jay Nolan Community Services Full time

Location: Ridgecrest, CA 93555

Schedule: Monday - Friday, 8am - 5pm

Salary: $22.00-$25.00/hour


Are you an organized, detail-oriented individual with a passion for supporting teams and improving processes? Join our dynamic team as an Administrative Assistant and play a key role in our Adaptive Skills and ILS services.


Job Duties:

  • Provide full administrative support to the Adaptive Skills and ILS services.
  • eRSP electronic health record support. Assisting with receiving and updating schedule changes within ERSP and entering corrections in a timely manner.
  • Collaborate with billing administrative assistants to ensure timely processing of all Adaptive Skills and ILS billing.
  • Assist with electronic health record support, including schedule changes and corrections.
  • Process Special Incident Reports as defined by procedures.
  • Assist with the development of presentations, vendor packets and other program materials.
  • Revise, maintain, and distribute program information on consumers, families, department list, Regional Center Coordinators, etc.
  • Act as a liaison between the Adaptive Skills/ILS Director and staff.
  • Organize and manage meetings, including setting up, typing, and distributing agendas and minutes.
  • Handle correspondence, including letters, memos, flyers, and reports.
  • Schedule appointments, training, conferences, etc. and prepare materials for events.
  • Assist with scheduling interviews and locating outside resources for training.
  • Support Directors and Adaptive Skills Supervisors with remote work.
  • Perform other duties as assigned


Minimum Qualifications:

  • Must be 18 years old.
  • High School Diploma or GED.
  • Minimum of two years’ secretarial experience.


Skills and Abilities:

  • Type 60-70 words per minute.
  • Excellent communication skills
  • Strong organizational and time management skills.
  • Ability to handle sensitive information confidentially.
  • Proficiency in MS Word, Excel, and PowerPoint.
  • Strong customer service, quality, and results presentation skills.
  • Ability to work effectively in a team and across diverse cultures.


Benefits: Benefits for full-time JNCS employees include: Medical, dental, and vision insurance plans, tuition reimbursement, paid sick leave, paid allowance for cell phone use, mileage reimbursement, paid CPR & First Aid training, matching 403b plan, and on-the-job training.

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