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Proposal Administrator

2 months ago

Hicksville, United States Source One Technical Solutions Full time

Source One Technical Solutions is seeking a Proposal Administrator for a remote consulting project with a major utility company based on Long Island, NY.


No sponsorship or C2C


Pay Range: $30-$40 per hour/W2


Job Title Proposal Administrator (Contractor)

The contract duration is initially 3 months, with possible extension

40 hours/week, standard business hours, Mon-Fri Remote


Support needed for preparation of RFP response.


Under the direction of the Proposal Manager, assists in the development and composition of all project proposals (RFP), response for information (RFI) and concept papers. Responsible for the development of first draft responses based upon previous submissions, collaborates with Subject Matter Experts (SMEs) and Consultants to produce complete and final responses. Develops final draft based on project specific needs and input from various technical teams. Also assists in development of support materials including slide presentations.


Principal Accountabilities:


  • Works closely and interviews internal subject matter experts (SMEs) to draw out and prioritize sections of responses to Request for Proposals (RFPs)
  • Develops draft responses for proposal questionnaires, drawing from SMEs interviews, Proposal Model and past responses.
  • Contributes to ongoing development and maintenance of Proposal Model for standard project formats where applicable.
  • Assists with completion of final draft of proposals based on project specifics including Power Point presentations for pre RFP and post RFP meetings with internal and external audiences.
  • Understands customer hot buttons, corporate win themes and areas of differentiation in our projects; incorporates this information in to all drafts.
  • Provides support for other proposal communications activities.
  • Helps respond to special requests for information from all market expansion staff, as time allows.
  • Provides support for other proposal communications activities as needed.
  • Reinforces current work processed and suggests process improvements to enhance performance.
  • Establishes and maintains strong working relationships with key subject matter experts to increase knowledge and build and revise the proposal model. Ensures key subject matter experts understand the full RFP process and how to add value.
  • Adheres to policies and procedures. Maintains a current knowledge base of policies and procedures. Regularly reviews and reacts to policy updates and departmental procedures.
  • Creates and supports an environment which fosters teamwork, cooperation, respect and diversity. Establishes and maintains positive communication and professional demeanor with employees and clients at all times. Demonstrates and supports commitment to corporate goals and objectives.
  • Performs other related duties and projects as assigned including attending required training.
  • Support needed for preparation of Electrical system service provider RFP response.