Project Administrator
4 weeks ago
Responsible for HVAC & hood installation project administration of multiple projects, maintaining liaison with clients, vendors, and subcontractors. Monitors construction, installation, and financial activities through CRM (Sales Force).
Duties and Responsibilities:
- Interpret HVAC drawings, equipment specifications and negotiate installation cost with local subcontractors.
- Organize and direct all related to the HVAC statement of work (SOW) within project schedule and budget.
- Procures, manages, and schedules material/equipment deliveries to ensure timely arrival for installation.
- Initiates and maintains liaison with other onsite contractors/subcontractors to facilitate project installation activities.
- Communicate with client project managers/superintendent and team members in project deliverables and schedule.
- Maintain project status documentation daily utilizing Sales Force CRM software.
- Produces monthly billings for projects. Addresses elevated billing and accounts receivables (A/R) issues when they arise.
- Creates and monitors pending change orders to assure the company is being compensated for additional work in a reasonable time frame.
- Effectively communicates with team members and makes presentations as to how the project is developing. Attends weekly PA meetings.
- Responsible for careful observance of corporate policies and objectives.
- Assumes additional responsibilities as directed by the Director of Operations.
Qualifications/Competencies:
- Microsoft Office and computer skills
- Bachelors or equivalent experience combination.
- Two to five years of experience in the commercial HVAC construction industry. HVAC project administration experience is a plus.
- Mechanical knowledge of construction machines and tools.
- Ability to run a forklift is a plus.
- Need to be able to multi-task and work efficiently in a fast-paced work environment.
- Must have strong attention to detail.
- Ability to use independent judgment.
- Excellent mathematical skills, including application and use in problem-solving.
- Ability to apply innovative and effective management techniques to maximize performance.
- Thorough understanding of corporate and industry practices, processes, standards, and their impact on project activities.
- Expert level of verbal and written communication and interpersonal skills with ability to speak clearly and persuasively in positive or negative situations with tact, diplomacy, influence, and sensitivity.
- Demonstrate group presentation skills, phone, and e-mail etiquette.
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