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Purchasing Coordinator

2 months ago

Boca Raton, United States Ultimate Staffing Full time

Our client is seeking a detail-oriented and organized Purchasing Coordinator to join their team in Boca Raton. The ideal candidate will provide essential support to buyers and assist with various purchasing projects and administrative tasks. This role requires a proactive individual with excellent communication skills and a keen eye for detail.

The schedule is Monday - Friday, with traditional hours and 100% on-site. Local candidate only

Responsibilities:

  • Manage the receipt and processing of inbound shipments and materials.
  • Monitor the Certificate of Analysis (COA) email inbox.
  • Verify specifications on COAs and upload them to the M Drive.
  • Assist in the preparation and organization of the cost book for the Home, Industrial & Institutional (HI&I) project.
  • Conduct thorough lot reconciliation to ensure inventory accuracy and integrity.
  • Review and approve bills and invoices from warehouses.
  • Process and manage inventory hold requests from Customer Service (CS) for orders.
  • Obtain freight rates and coordinate the booking of trucks for shipments.
  • Perform blackline reconciliation tasks to ensure financial accuracy and compliance.
  • Add and organize documents on the M Drive for the Purchasing Team.
  • Potentially oversee the management of small, simple purchase orders (POs).

Qualifications:

  • Bachelor's Degree in Business Administration, Supply Chain Management, or relevant field.
  • Previous experience in purchasing, procurement, or a related administrative role.
  • Strong organizational and multitasking skills.
  • Excellent attention to detail and accuracy.
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook).
  • Familiarity with document management systems and M Drive is a plus.
  • Strong communication skills, both written and verbal.
  • Ability to work independently and as part of a team.

If you are interested in a growing your career, please apply above or email your resume (in Word) to or apply online at www.ultimatestaffing.com Should you meet the qualifications of the above position you will be contacted for interview.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.