Business Operations Manager

2 months ago

Burlington, United States Catholic Central High School - Burlington WI Full time

Catholic Central High School is looking for a Business Operations Manager to join our private, faith-based, college preparatory high school. We are situated in Burlington, WI and draw students from 16 member parishes from a thirty mile radius. We are the premier private high school in South Central Wisconsin.


Reports To:  Principal with dotted line reporting to Finance Committee


Works Collaboratively with:  Principal, Development, Admissions, Marketing, office support staff, teachers, Finance Committee/School Board, Parish Business Manager, parents and other outside parties/vendors.


Supervisory Responsibilities:  Business Office Personnel, Accountant and Operations Director


Purpose of Position: The Business Manager will play a leadership role in advancing the mission of Catholic Central High School (“the School”) and will ensure its financial viability through oversight of day-to-day financial operations and management of various business processes and initiatives. Responsible for maintaining internal controls and audit compliance, as well as accurate and complete financial records in accordance with the Generally Accepted Accounting Principles (GAAP). Provide timely and accurate reporting and analysis of financial data and budgeting, as well as supporting financial management recommendations to the Principal and Finance Committee. Responsible for oversight of Human Resource efforts including employee payroll and benefits, and management of the Operations Director who is responsible for facilities, capital improvements and maintenance.  


Work Requirements:    Full-time, 40 hours / week (summer office hours) 


Responsibilities 


Accounting:

  • Manage financial operations, business processes, and financial aspects of various initiatives such as capital projects, restricted fund accounting, facilities & maintenance needs, etc. Supervise day-to-day accounting and cash management processes including accounts payable, accounts receivable, invoicing, etc.
  • Maintenance of efficient purchasing processes for supplies and curriculum materials
  • Prepare monthly and annual financial analysis / reports for Finance Committee 
  • Work with Principal to develop annual departmental and overall operating budgets; provide interim departmental budget updates throughout year to staff. 
  • Manage audit, tax and compliance requirements associated with various regulations, programs and grants, including the School Choice audit.
  • Ensure timely completion of account reconciliations and adjusting journal entries.
  • Develop processes and procedures to ensure compliance and strong internal controls.
  • Provide supplemental analysis and guidance as necessary related to forecasting, cash flow, revenue & spending, grant applications, restricted fund accounting, etc.


Revenue Management:  

  • Oversee revenue management and accounting associated with tuition & fees, tuition assistance, payment plans, parish assessments, restricted fund accounting, etc.
  • Work with Admissions and Business Support positions to: 
  • Establish the allocation of and manage the tracking of tuition assistance
  • Develop related policy and procedures
  • Reconcile accounts receivable, review delinquency reports, recommend collection plans, and work with attorney to coordinate any formal collection proceedings. 
  • Coordinate annual parish assessment calculations, communication, and invoicing.
  • Manage tracking and analysis of restricted donor funds.
  • Oversight of grant writing for Catholic Central, one direct report grant writer


Human Resources:

  • Assist with day-to-day handling of human resource matters, including employee transitions such as new hire on-boarding, assistance with employee performance issues, employee terminations, etc.
  • Ensure semi-monthly payroll processing and related journal entries.
  • Preparation of employment contracts and letters of employment (teachers, non-teaching staff, coaches, etc.).
  • Oversee benefit plan administration including health, vision, dental, short term and long-term disability, life & AD&D, retirement plan (403b), 125-FSA, and 105-HRA; prepare non-discrimination and year-end census paperwork, where applicable.
  • Policy development, administration, and updates to employee handbook.
  • Year-end preparation of Form 1099’s/1096 and Form 945.
  • Oversee Safe Environment mandates as determined by the Archdiocese of Milwaukee; this includes initial verification, record keeping, and ongoing updates as required for employees and volunteers.
  • This position is also responsible for supervising all annual trainings, including the following:  mandatory reporting for threats and violence, mandatory reporting for risk of harm to individual/system, volunteer driver training, workplace safety, social media and digital communication/safety, blood borne pathogens.


Operations Oversight

  • Ongoing collaboration with operations director and facility maintenance staff to monitor maintenance needs, contract renewals, facility projects, etc.
  • Participate in decisions and negotiations regarding equipment purchases, leases, contracts, etc.; maintain records related to such items and advise from a financial perspective.
  • Oversee transportation program at CCHS, including bus maintenance, bus driver licensing, certification, drug testing, and other DOT requirements as needed.
  • Work with St. Mary Parish office on shared facility needs and expenses.
  • Main point of contact for all property/liability insurance (currently Catholic Mutual) related items, such as maintaining current COIs, responding to requests from named insureds, claims, etc.


Other:

  • Assist Principal with reporting requirements for Department of Public Instruction, Archdiocese of Milwaukee, Catholic Mutual, etc.
  • Prepare analysis and recommendations as needed regarding policies, wages, contracts, capital project investment, banking, insurance, etc.
  • Provide analysis, support and participation as needed:  Finance Committee, School Board, Endowment Board, etc.
  • Perform other duties as required.


Qualifications:

  • At least 7-10 years of accounting experience and strong business management background including budgeting and cash management.
  • 4-year college degree, preferably in a business-related field
  • Nonprofit experience desirable
  • Experience with QuickBooks (or comparable) accounting software required
  • Excellent interpersonal, verbal and written communications skill 
  • Highly proficient in Excel and Word
  • Must be self-directed and able to effectively prioritize and handle multiple tasks
  • Confidentiality is a must with respect to all aspects of student, parent, staff and school records and issues
  • School Choice experience a plus
  • Demonstrated Christian beliefs and high standards of personal and professional integrity and honesty 
  • Safeguarding All God’s Family certificate required by the Archdiocese of Milwaukee (can be obtained post hire)


Salary Range:

Salary is based upon experience and education in the field

 

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