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Event Manager

3 months ago

Omaha, United States 88 Tactical Full time

JOB OVERVIEW

The Events Manager is responsible for planning, organizing, and executing various events, conferences, and functions. This role involves managing all aspects of event planning, from concept development to post-event evaluation, ensuring a seamless and memorable experience for attendees, and achieving strategic goals through successful event management.


RESPONSIBILITIES AND DUTIES

·      Promote, work, and act in a manner consistent with the mission of 88 Tactical.  

·      Solicit and promote special event business through advertising, cold-calling, contacting past customers, relationships with local businesses and other cost-effective activities. 

·      Oversee consultation processes with customers to determine objectives and requirements for events such as meetings, special parties, and banquets. 

·      Negotiate final pricing, prepare contracts and secure customer signatures through management software. 

·      Monitor collection deposits as required before the event. 

·      Develop and maintain an updated and detailed price sheet and event packet of all billable products and services that accurately reflects today’s costs and the company’s profit objectives. 

·      Document final arrangements with clients on function sheet and build out in BEO’s. 

·      Obtain all specifications and pertinent information concerning the event, including but not limited to, number attending, schedule of events and menu. 

·      Regularly review upcoming events’ BEO sheet and have a thorough understanding of all requirements on upcoming scheduled events. 

·      Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing, recreation needs and event security. 

·      Requisition or obtain equipment and supplies needed for each event, ensuring that they meet customer expectations and requirements. 

·      Connect with staff at a chosen event site to coordinate details. 

·      Inspect event rooms prior to the start of each function (check room setup, menu, service staff, etc.) to be sure it conforms to the BEO sheet

·      Maintain records of event aspects, including financial details

·      Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of customers, and resolution of any problems that arise

·      Continually observe, direct and assist staff where necessary during the entire event

·      Ensure that all the details as per the BEO sheet are performed

·      Plan and develop programs, agendas, budgets, and services according to customer requirements

·      Hire, train, supervise, and make employment decisions for all special events staff

·      Prepare and post weekly schedules to ensure a sufficient number and appropriate skill levels of staff

·      Provide special events staff with a copy of each BEO sheet to gain a thorough understanding of event specifications prior to the function

·      Continually strive to develop your staff in all areas of managerial and professional development

·      Prepare all required paperwork, including forms, reports and schedules in an organized and timely manner

·      Prepare and complete and accurate bill to the customer at the completion of the function and collect final payment

·      Direct and supervise breakdown and cleanup after the event

·      Account for all equipment and supplies. Return restaurant items to storage areas

·      Return or arrange for return of rented materials

·      Conduct post-event evaluations to determine how future events could be improved

·      Direct administrative details such as financial operations, dissemination of promotional materials, and responses to inquiries

·      Greet customers prior to the start of each function and be present throughout the event to assist where needed

·      Attend all scheduled department meetings and offers suggestions for improvement

·      Coordinate with and assist fellow employees to meet guests’ needs and support the operation of the restaurant

·      Fill-in for fellow employees where needed to ensure guest service standards and efficient operations


QUALIFICATIONS

·      Proven experience as an Event Manager or in a similar role, demonstrating successful event planning and execution.

·      Strong organizational and project management skills.

·      Excellent communication and interpersonal abilities.

·      Budget management and negotiation skills.

·      Creative problem-solving and adaptability.

·      Proficiency in event management software and tools.

·      Ability to work under pressure and meet tight deadlines.

·      Attention to detail and commitment to delivering high-quality events.

·      Leadership and team management capabilities.



BENEFITS

·      Full-time employees are eligible for benefit packages including medical, dental, vision, short-term and long-term disability, Critical illness, and accident insurance coverages.

·      Life Insurance – paid for by the company

·      401(k) with 4% company match and vesting

·      PTO (Paid Time Off)

·      Discounts on all retail products

·      After 90 days, all training classes are free

·      Free Range Time

·      24/7 Fitness Facility



COMPENSATION

·       Competitive Salary Based upon Experience