Executive/Personal Assistant

Found in: Appcast Linkedin GBL C2 - 2 weeks ago

Las Vegas, United States The Pay It Forward Company Full time

Executive/Personal Assistant & Operations Associate

The Pay It Forward Company

 

Company Overview

The Pay It Forward Company (PIF) and its affiliate companies are global experts in the areas of

venture capital, private equity, capital markets, crypto currency, product development, and

business process outsourcing. With presence in the U.S. and around the globe, the firm is

rapidly growing and looking to expand its operations team.

 

Job Brief

We are seeking an associate to join our Operations team and support PIF by managing the

day-to-day tasks and administrative needs of our business, in addition to serving as an Executive/Personal Assistant to a principal at the firm. Ultimately, you will work with various departments across the organization to guarantee all administrative and operational tasks are completed as needed.

 

The ideal candidate is detail-oriented, organized, proactive, an experienced multi-tasker, and thrives in a fast-paced environment. They are self-starters, innately curious, and are mindful in their actions.


General responsibilities:

●     Calendar management

●     Executive communication

●     Information management

●     Meeting support

●     Travel coordination

●     Office and mailbox service management

●     Project assistance

●     Relationship management

●     Event planning

●     Expense management

●     Sensitive information handling


Day-to-Day responsibilities:

●     Manage calendars (including across multiple time zones) and schedule appointments, meetings, and travel arrangements (to include booking air, hotels, cars and coordinating dining and event reservations. It is expected that this be done independently and/or with a travel concierge or hotel concierge.)

●     Coordinate and organize company events, conferences, and meetings

●     Prepare and edit documents, reports, presentations, and correspondence

●     Screen and direct phone calls and emails, and messages as necessary

●     Create and maintain filing systems, both physical and digital

●     Handle confidential and sensitive information with professionalism and discretion

●     Assist with special projects and ad hoc tasks as assigned

●     Ensure all email, mail, text, and any other communications are processed, responded to, and properly categorized.

●     Completing errands locally and remotely - such as ordering supplies, running to courier locations, completing returns, pickup orders, planning small events, assisting with larger events, etc.

●     Hold flexible availability, as needed, in order to pick up/drop off from airports, meetings, venues, etc. Most days will follow a typical work day, but during travel or special projects and events, work hours may begin and extend beyond a PST 9-5pm.

 

Qualifications and Experience:

●     Preferred 2+ years experience in an EA/Ops role

●     Local to the Las Vegas Area

●     Valid driver’s license is required

●     Flexibility in work schedule and available by phone, text, or email when needed

●     Strong organizational skills that reflect ability to perform and prioritize multiple tasks/projects seamlessly with excellent attention to detail (experience using project management tools is a plus)

●     Very strong interpersonal skills

●     Expert level written and verbal communication skills

●     Effective and timely communication skills

●     Demonstrated proactive approaches to problem-solving with strong decision-making capability

●     Emotional maturity and maintaining trust and confidential information with full integrity

●     Highly resourceful team-player, with the ability to also be extremely effective independently

●     Proven ability to handle confidential information with discretion, be adaptable to various

competing demands, and demonstrate the highest level of customer/client service and response

●     Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced

environment

●     Up-to-date with latest organizational applications and project management tools

●     Must be proficient with messaging applications, MS Office (Word, Excel, etc.) & Google Workspace (Docs, Sheets, etc.) stack

●     Forward looking thinker, who actively seeks opportunities and proposes solutions

●     Self-monitor and follow up with open tasks and projects.

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