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HD Payroll Operations Specialist

3 months ago

Hopkinsville, United States Metalsa Full time

About Metalsa: We are a global company with 60+ years of experience in the automotive industry, we manufacture safe and sustainable products for people around the world. We are working for a better future where we enrich communities every day by being committed to people, innovation, and our planet. If you have what it takes to accelerate Metalsa’s vision of future mobility, we want you to join the team For more information, visit metalsa.com

Mission: Efficiently execute the transactional day to day HD and Pre-Payroll activities to support the strategy defined by the HDBP. And improve the collaborator experience by improving our current processes.

Role Objective: Provide strategic and tactical HD solutions and support in functional area of HD and must take a hands-on approach and be comfortable with all levels of employees.

What does your day look like?

Provide support and solutions to hourly and salary collaborators in their payroll needs and to the HDBPs in their daily needs related to the collaborator's life cycle, advising them and being the first point of contact, in the case of being channeled their requirement to another area, follow up to ensure closure.

Payroll administration hourly and salary:

  • Verify payroll entries and changes
  • Check for accuracy and report any discrepancies to payroll administrator
  • Manage pension reports
  • Manage workers compensation request
  • Manage union dues report
  • Support all bonus programs as defined by company and collective bargaining agreements
  • Process payroll corrections with a continuous strive to reduce payroll errors.
  • Prepare approved Petty Cash Vouchers
  • Enter all new hire hours for orientation & weld training
  • Cary out all end year payroll activities

Support with FMLA, USSERRA, STD, LTD , Personal Leave and other contract leave programs

  • Ensure that Federal guidelines are being met for the administration of FMLA
  • Track FMLA and medical leaves. Ensure that all pay for employees is administered appropriately.
  • Complete/respond Hartford with information required for short-term/long-term disability

Responsible for pre-orientation and orientation tasks

  • Enter new hire information (TLM Pannels) on ADP

Maintain personnel files and current employee information

  • Update employee records with new hire information and/or changes in employment status

Provide support/customer service to employees in various HR and payroll topics

  • Active involvement with internal customers to ensure questions and concerns are being addressed in a timely manner, support department goals and initiatives.
  • Ensure that employees are treated in a fair and equitable manner.

Support with Global Mobility movements

  • Collect all transfer paperwork, i9, tax information, direct deposit
  • Ensure health benefits information is provided

Support with offboarding processes

  • Manage SPX vendor invoices and Travel AMEX Cards
  • Support Learning & Development, KIOSK Training
  • Conducts employee related new hire training and other training as necessary
  • Manage, track and trend hiring, termination, absenteeism and other data and reports
  • Continuously evaluate processes to look for efficiency and improvement gains and work collaboratively with internal customers and other departments
  • Support culture and communication
  • Support local communication

Maintain and distribute, as appropriate:

  • Current employee information (personnel files)
  • Policy and procedure manuals
  • KPI and other tracking reports

Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human development, talent management, and employment law.

Maintain and foster productive working relations with the UAW as well as salaried and hourly employees:

  • Train management and provide support in the interpretation of the Collective Bargaining Agreement
  • Effectively administer Collective Bargaining Agreement
  • Investigate and resolve grievance
  • Associate degree required, or bachelor’s degree preferred (in a Business or HR field), or experience in the human resources field of 5-7 years.

Support EEO and Affirmative Action programs/policies

Education & Experience

  • PHR, SPHR, SHRM-SCP, SHRM-CP Certification – Preferred
  • Bachelor’s Degree and 1-3+ years’ experience, or 5-7+ years of experience with no degree
  • Experience in a unionized environment setting -Required (manufacturing preferred)
  • Ability to adjust schedule as needed to support operational coverage - Required.

Technical & Administrative Skills

  • Proficient Computer Skills: Excel, Word, PowerPoint.
  • Oracle HRIS Required
  • ADP Payforce Required
  • KRONOS Timekeeper Central
  • Understand and apply state and government regulations, laws, etc.
  • Understand and apply EEO as well as Affirmative Action Programs, HIPPA, FMLA, FLSA, NLRB, and DOL standards.
  • Able to multitask and work in a fast-paced environment.
  • Willing to facilitate meetings and present training to small and large groups.
  • Excellent verbal and written communication skills.
  • Willing to deal and resolve conflict effectively.
  • Ability to act with integrity, professionalism, and confidentiality.

Safety & Housekeeping

  • Work in a safe manner and encourage others to do so
  • Report all unsafe acts and conditions immediately
  • Be proactively involved with improving work conditions
  • Use our Innovation process and the team concept to improve safety in the site
  • Maintain the appearance of a World Class Facility
  • Actively support full implementation of the 5S’s, using it to approach and keep all areas clean, neat, and properly maintained

What is in it for YOU?

As part of the Metalsa team, you will benefit from great compensation and benefits package

  • Vacation, Personal Time, and Paid Holidays
  • Excellent Benefits Plan
  • Medical, dental, vision, prescription insurance
  • Paid Short-Term Disability & Long-Term Disability Coverage
  • Flexible Spending Account (FSA)
  • Health Reimbursement Account (HRA)
  • 401(k) Company Matching
  • Tuition Reimbursement Program
  • Advancement Opportunities & Training Programs
  • Other Discounts & Perks