Executive Assistant

4 days ago

Norco, United States Crest Assisted Living Full time

About Us:


Crest Assisted Living, a family-owned company, has been providing top-quality care at their  assisted living homes in the Riverside County area for over 45 years. We are currently expanding our operations and are seeking a highly organized and dedicated Personal Assistant to support the executive team in both personal and business-related tasks. This role is an exciting opportunity to work closely with the owners, Oscar and Ghislaine Ramasar, and their family to ensure the smooth running of day-to-day activities and business expansion efforts.


Key Responsibilities:


  • Manage the executive team’s schedules, including personal and business appointments, using various calendar management tools.
  • Assist with syncing and pushing calendar appointments and reminders to phones and devices.
  • Provide high-level organizational support, ensuring the smooth running of both personal and business activities.
  • Perform secretarial duties related to business expansion, including managing correspondence, organizing meetings, and preparing reports.
  • Use Microsoft Office tools, especially Excel, to perform data entry, document preparation, and file management.
  • Maintain organized filing systems for contracts, records, and documents, ensuring accuracy and accessibility.
  • Coordinate travel arrangements, including booking flights, accommodations, and managing logistics.
  • Track deadlines, project timelines, and important business milestones for the Ramasar family.
  • Communicate with vendors, business partners, and other stakeholders on behalf of the family.
  • Provide remote administrative support with occasional onsite assistance (1-2 times per week) for in-person tasks as needed.


Required Skills and Qualifications:


  • Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
  • Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
  • Familiarity with calendar management tools and experience pushing updates to mobile devices.
  • Excellent organizational skills and ability to manage multiple priorities in a fast-paced environment.
  • Strong written and verbal communication skills.
  • Ability to maintain discretion and confidentiality at all times.
  • Self-motivated, with strong problem-solving skills and the ability to work independently.
  • Flexibility to provide in-person assistance 1-2 times per week as needed.


Education and Experience:


  • High school diploma required; Bachelor’s degree preferred.
  • Minimum of 2-3 years of experience in a similar role.


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