Accounts Payable Associate

3 weeks ago

Morrisville, United States BioBridges Full time

WHO WE ARE


BioBridges provides clinical development services to emerging and established pharmaceutical and biotechnology companies. Since our inception in 2005, we have designed and built our proprietary and scalable Career Portfolio® Management model, which engages our professionals to meet the specialized needs of our clients' clinical programs.

We have established our reputation by working with over 600 pharmaceutical and biotech companies across the Americas. BioBridges serves as an integrated extension of your programs; engaging high-impact professionals as individuals, project teams, and functional teams in a fluid manner that is scalable, flexible, and specific to the clients’ programs' objectives and are committed to accomplishing the work that allows our clients to achieve both your short- and long-term development goals.


WHO YOU ARE


As an Accounts Payable Associate, you will be responsible for processing invoices, reconciling accounts, and ensuring that our vendors are paid accurately and on time. You will also be responsible for managing 1099 forms, ensuring compliance with IRS regulations, and assisting with end-of-year tax preparation.


YOUR IMPACT:

  • Process and review invoices for appropriate documentation and approval prior to payment.
  • Reconcile processed work by verifying entries and comparing system reports to balances.
  • Respond to vendor inquiries and resolve any billing issues in a timely manner.
  • Maintain accurate and organized records of all transactions.
  • Prepare and distribute 1099 forms to vendors and contractors.
  • Ensure compliance with IRS regulations regarding 1099 forms and report any discrepancies.
  • Assist with month-end closing and other financial reporting processes.
  • credit card processing and reconciliation, ensuring all transactions are accurately recorded.
  • and maintain compliance with sales and use tax regulations.
  • and file sales and use tax returns accurately and timely
  • Collaborate with the finance team to improve and streamline accounts payable processes.
  • Assist with audits and provide necessary documentation as requested.
  • Perform other related duties as assigned.


WHAT YOU MUST HAVE:

  • Bachelor’s degree in Accounting, or a related field preferred.
  • Proven experience as an Accounts Payable Associate or similar role.
  • Strong knowledge of accounts payable processes and procedures.
  • Experience with 1099 vendors, forms and IRS compliance.
  • Proficiency in accounting software (e.g., Business Central, SAP, Oracle) and MS Office, particularly Excel.
  • Excellent organizational and time management skills.


WHAT YOU NEED TO HAVE TO BE SUCCESSFUL


  • Strong knowledge of 1099/Contractor tax laws, regulations and compliance.
  • Ability to work independently and exercise discretion with confidence.
  • The ability to maintain high levels of accuracy, a professional demeanor and appropriate levels of confidentiality while providing excellent customer service.
  • Self-starter, flexible, organized, thorough, and able to work in a fast-paced, time and data-sensitive work environment.
  • Ability to learn new systems quickly and adapt.
  • Excellent math and verbal and written communication skills.
  • Highly developed attention to detail.


BENEFITS

  • Medical, Dental and Vision insurance
  • Life and Disability Insurance
  • Voluntary Accident, Hospital and Critical Illness benefits
  • Vacation and Sick time
  • Paid Holidays
  • 401k

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