Operations Manager

4 weeks ago

Berkeley, United States Center for Accessible Technology Full time

Position: Operations Manager   

Compensation: Salary DOE, plus benefits: 401K 

Employment Type: FTE, non-exempt, regular, at-will, office 

Reports to: Executive Director  

 

Position Summary: 

The Operations Manager plays a pivotal role in the efficient functioning of the organization by overseeing the organization’s systems and structure and providing support for office administration as well as the organization’s programs. The Operations Manager is tasked with ensuring the smooth operation of day-to-day and recurring activities essential for the organization's functionality. The Operations Manager also supports the financial operations and accounting functions of the organization. This position requires excellent organizational skills, diligence, and the ability to manage multiple tasks simultaneously. The ideal applicant will be versatile, collaborative, and bring a flexible, solution-oriented approach to the table.  



About Us 

The Center for Accessible Technology (C4AT) is a 501(c)(3) nonprofit based at Berkeley's Ed Roberts Campus, a universally designed transit-oriented facility developed to be usable by people with a broad range of disabilities. C4AT has three primary programs. Our Assistive Technology Program provides direct services to expand access to assistive technology for the disability community. Our Digital Accessibility Program provides consulting services to public and private entities to enhance the accessibility of websites, apps, software, and products. Through our Policy Program, we engage in regulatory advocacy to support policies that expand access to utility services for people with disabilities, including the many people with disabilities who are low-income. This includes access to safe, affordable, and reliable energy, water, and telecommunications/broadband service. We embrace the independent living movement's principles, prioritizing leadership roles for people with disabilities within our organization.  


Essential Job Responsibilities: 


Infrastructure and Risk Management  

  • Engages with visitors and the public, including staffing the front desk, and responding to phone and email inquiries
  • Manages compliance and maintains necessary and appropriate licenses, insurance policies, certifications, and approvals for the organization and professional staff
  • Organizes and manages the physical and remote workspace. Oversees office equipment, supplies, calendars, and coordinates with facilities (meeting room reservations, parking, etc.)   


Human Resources 

  • Manages HR (Human Resources) functions, including participation in recruitment, onboarding, and maintaining employee files; retirement, and time record documentation for all employees, and following regulations on employment information
  • Coordinates annual benefit renewals, including paperwork
  • Maintains office manuals and files


Bookkeeping and Finance  

  • Supports accountant with invoicing, manages deposits and accounts, maintains records (via QuickBooks) and payroll 
  • Works with accounting consultant to complete required tax forms (IRS 990) and audits 
  • Tracks and pays bills, supports preparation of financial reports, manages cash flow 
  • Streamlines and improves administrative processes to maximize efficiency and productivity


Leadership and Programs 

  • Provides support to the Executive Director as needed  
  • Provides support to C4AT program leadership 
  • Prepares and maintains necessary contracts and documentation  
  • Assists in outreach and communication with clients  
  • Maintains credentials and other required documentation 
  • Manages C4AT’s LinkedIn and social media accounts as needed 


Required Qualifications, Capabilities, And Skills 

  • At least three years relevant experience in office management and customer service 
  • Proficiency in Microsoft Office Suite, QuickBooks Online, Slack 
  • Excellent communication and people skills 
  • Strong organizational and multitasking abilities 
  • Diligence and ability to meet deadlines 
  • Basic bookkeeping experience 


Preferred Qualifications, Capabilities, And Skills 

  • Bachelor's degree in business administration, management, or related field preferred 
  • Knowledge of nonprofit operations is a plus 


Benefits 

  • 401(k) 
  • Health insurance 
  • Dental insurance 
  • Paid time off 


Base salary: $60,000/yr. - $80,000/yr. 

Exact compensation may vary based on skills and experience. 


Application

Please send a cover letter and resume to apply for this position.


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