Office Coordinator

1 week ago

Austin, United States Serenity Kids Full time

Serenity Kids is cultivating health, equality, and sustainability through baby food high in healthy fat and protein and made with organic vegetables and meat from regenerative family farms. We make children healthier by offering nutrient-dense foods that taste great to kids and are convenient for parents. We envision a thriving planet where children are fed, raised, and educated to be healthy, happy, creative human beings. 


Serenity Kids is the fastest-growing and top-selling shelf-stable baby food in the country. Since launching in 2018, we are now in over 18,000 stores nationwide with more on the way, and have a total of 35 products in three categories, with line extensions and new categories in the works. 


JOB SUMMARY: 

Serenity Kids is looking for a professional, energetic, and customer-focused Office Coordinator who excels in leading day-to-day office and administrative operations to create and support a productive work environment. This role will be approximately 20 hours per week, with the possibility of additional hours. We prefer availability Monday through Friday, within the hours of 9am - 5pm, with at least 3 days per week in the office. 


This person will be an excellent communicator with a positive attitude, exceptional organizational skills, and the ability to model our company culture. They should be professional, energetic, dependable, customer service and team-oriented, detail-oriented, and capable of multitasking and prioritizing effectively while embodying our company values.


JOB RESPONSIBILITIES: 

  • Manage stock and maintain product sample inventory and marketing materials. 
  • Assemble and ship marketing materials (i.e. demo kits, sales samples, media kits, and other packages). 
  • Manage third-party vendors (e.g., Spectrum, City of Austin, ADT, FedEx, property manager, cleaners, maintenance, lawn care, etc.). 
  • Sort and distribute mail, packages, and products to appropriate team members, and notify team members who are working remotely that a package has arrived for them. 
  • Track, order, stock and maintain supplies for the office, bathroom, snacks, drinks, and kitchen. 
  • Research and order new IT equipment and handle set-up. 
  • Oversee the administration, troubleshooting, and support of office equipment and services such as computers, phones, printers, and internet technology.
  • Address IT issues with staff and liaise with outsourced IT support when necessary. 
  • Monitor and maintain overall office appearance and cleanliness (i.e. kitchen, breakroom, bathroom, etc.) including: loading and unloading the dishwasher, cleaning out the refrigerator, disposing of trash, wiping up spills, acquiring decorations, organizing and maintaining products and office supplies, watering and maintaining office plants, etc. 
  • Assist with organizing snacks, meals, and beverages for meetings and events happening at office headquarters. 
  • Provide front desk coverage including professionally greeting and assisting guests as needed.
  • Serve as the point of contact for alarm calls, responding and following up as needed.
  • Manage miscellaneous projects/office needs for team members as assigned.
  • Pack and ship sample kits for sales, influencers, “New Mama Kits”, etc.
  • Maintain swag and product inventory. 
  • Seek out donations for snacks and drinks when possible for office and events.
  • Assist with in-office lunches and parties as needed. 


JOB REQUIREMENTS: 

  • 2+ years of professional office and / or administrative experience required 
  • Proficient with Google Suite and Microsoft Office 
  • Knowledge of Trello and Slack is a plus 
  • Comfortable working independently in a fast-paced, energetic, startup environment 
  • Proficient at multitasking and prioritizing effectively to meet deadlines 
  • Detail-oriented and organized 
  • Proven written and verbal communication skills 


WHY WORK AT SERENITY KIDS? 

Serenity Kids is committed to supporting working parents. We integrate our mission to make the world healthier into everything we do by creating a culture that emphasizes self-care, personal growth, and family time. We attract and retain top performers that will do whatever it takes to get the job done, while also staying healthy and having fun Connection and autonomy are two of our top values, so working with us is an opportunity to join a supportive and collaborative community where you have the flexibility and freedom to get your job done however works best for you. 


We believe in our own greatness, knowing that we can achieve anything if we stay connected to ourselves and each other, leveraging our unique talents and points of view, and trusting in the serendipities that naturally unfold for us. We joined this team to make the world better, while also realizing that it is a beautiful opportunity to make ourselves better as well. In this chosen tribe, we have diverse backgrounds and ethnicities, unique points of view, and even live in different geographies. We get to be who we are and grow into more of ourselves every day. We are reinventing what it means to work, and are having a blast doing it. 


Based on this position and the requirements above, we are offering hourly compensation of $25 - $30 per hour


We offer great office perks, including gourmet snacks, premium coffee, baby food and more.


www.myserenitykids.com 


Serenity Kids is an Equal Opportunity Employer



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