Meeting Event Coordinator

3 weeks ago

Alpharetta, United States MarketSource Inc. Full time

Meeting Coordinator


MarketSource Inc., an Allegis Group Company, develops and delivers innovative managed sales solutions for enterprise customers. MarketSource provides the unique skills and expertise to integrate brand-centric managed sales programs in the Automotive, Information Technology, Telecommunications, and Manufacturing industries in Business-to-Business (B2B) and Retail models.


Founded in 1975, MarketSource, Inc. became a subsidiary of Allegis Group, Inc. in 2004. Our Company’s culture centers on our core values: Open Communication, Relationships, Serving Others, and Work Ethic.MarketSource clients rely on the innovative managed sales solutions that our vertical-specific, subject matter experts develop and deliver. Our team members thrive in a welcoming atmosphere of diversity, inclusion, and exemplary corporate practices.


Summary:


The Meeting Coordinator is responsible for managing client and internal meeting logistics, setting up conference room, ordering lunches for client meetings/trainings and internal all-day meetings/trainings, clean-up and restocking. Ensuring accuracy for monthly submittals to accounting department for reconciliation, attend weekly administrative meetings in preparation for client/internal meeting requests, entering meeting requests, and working closely with the Executive Assistant regarding specific meeting requests.

Essential Job Functions:


Follow meeting/training guidelines and processes put in place by management

Ensure meeting room coffee stations are stocked and refreshed as needed

Set up conference rooms at least 30 minutes before the start of meeting with coffee, snack basket, drink cooler and menu if the meeting is catered

Assist the Executive Assistant and Event Planner with special projects.

Have scheduled check-ins with the Executive staff to ensure calendars and expectations are aligned

Utilize Excel to maintain both Client Meeting Vendor and Client Meeting Requests spreadsheets in Excel

Order lunch from various caterers, setup and clean after meetings

Maintain an accurate account of requested meetings and catered meals by retaining receipts, stating the client or internal employee requesting the meal, showing the number of people, the price per person, total costs and the program cost center.

Maintain the inventory of snacks, waters and drinks to support various meeting experiences.

Ensure meeting rooms are clean and have working audio visual equipment


Required Knowledge, Skills and Abilities:


  • communicator who desires feedback
  • to manage multiple requests and daily tasks
  • to work well in a team environment
  • to reach individual and team objectives


Job Requirements:

  • School Diploma or equivalent (GED) required
  • years prior experience with meeting coordination or administrative experience
  • be proficient in Microsoft Office – specifically Outlook, PowerPoint, Excel, Word
  • with Microsoft Teams
  • written and verbal communication skills.
  • be flexible, organized, resourceful and detail oriented.
  • (5) in-office workdays per week, 7:00 am to 4:00 pm w/ an hour for lunch

  • Meeting Event Coordinator

    3 weeks ago

    Alpharetta, United States MarketSource Full time

    Meeting Coordinator MarketSource Inc., an Allegis Group Company, develops and delivers innovative managed sales solutions for enterprise customers. MarketSource provides the unique skills and expertise to integrate brand-centric managed sales programs in the Automotive, Information Technology, Telecommunications, and Manufacturing industries in...

  • Meeting Event Coordinator

    2 weeks ago

    Alpharetta, United States MarketSource Full time

    Meeting Coordinator MarketSource Inc., an Allegis Group Company, develops and delivers innovative managed sales solutions for enterprise customers. MarketSource provides the unique skills and expertise to integrate brand-centric managed sales programs in the Automotive, Information Technology, Telecommunications, and Manufacturing industries in...

  • Meeting Event Coordinator

    1 week ago

    Alpharetta, United States MarketSource Full time

    Meeting Coordinator MarketSource Inc., an Allegis Group Company, develops and delivers innovative managed sales solutions for enterprise customers. MarketSource provides the unique skills and expertise to integrate brand-centric managed sales programs in the Automotive, Information Technology, Telecommunications, and Manufacturing industries in...

  • Meeting Coordinator

    4 weeks ago

    Alpharetta, United States MarketSource Full time

    The Meeting Coordinator is responsible for managing client and internal meeting logistics, setting up conference room, ordering lunches for client meetings/trainings and internal all-day meetings/trainings, clean-up and restocking. Ensuring accuracy Meeting, Coordinator, Executive Assistant, Microsoft, Sales, Business Services

  • Freelance Event Specialist

    3 weeks ago

    Alpharetta, United States Visit.org Full time

    Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist in Alpharetta, GA to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you! The right candidate will have an entrepreneurial spirit, love of live events, extreme passion for our mission, and the energy and discipline...

  • Freelance Event Specialist

    1 week ago

    Alpharetta, United States Visit.org Full time

    Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist in Alpharetta, GA to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you! The right candidate will have an entrepreneurial spirit, love of live events, extreme passion for our mission, and the energy and discipline...

  • Marketing Coordinator

    3 weeks ago

    Alpharetta, United States Bako Diagnostics Full time

    Job Summary The Marketing Coordinator will provide operational and administrative support for various marketing projects. This role will coordinate and support marketing activities including but not limited to exhibit logistics and coordination, marketing collateral development/fulfilment, document control, various promotions, vendor relationship management,...

  • SVP, Head of Events

    3 days ago

    Alpharetta, United States myGwork LGBTQ Business Community Full time

    This inclusive employer is a member of myGwork – the largest global platform for the LGBTQ+ business community. Calling all innovators – find your future at Fiserv. We’re Fiserv, a global leader in Fintech and payments, and we move money and information in a way that moves the world. We connect financial institutions, corporations, merchants, and...

  • M&E Event Planner, 1313092

    3 weeks ago

    Alpharetta, United States Cypress HCM Full time

    Job DescriptionJob DescriptionM&E Event Planner, 1313092 Overview:Function as primary client liaison and lead for assigned programs. Manage meetings and events through the implementation of strategy, delivery of objectives and execution of logistics, while effectively working with multiple clients. Responsible for coordination of program planning from post...

  • SVP, Head of Events

    5 days ago

    Alpharetta, United States Fiserv Full time

    You deserve to do what you love, and love what you do – a career that works as hard for you as you do. At Fiserv, we are more than 40,000 #FiservProud innovators delivering superior value for our clients through leading technology, targeted innovation and excellence in everything we do. You have choices – if you strive to be a part of a team driven to...

  • Marketing Coordinator

    4 weeks ago

    Alpharetta, United States Bako Diagnostics Full time

    Job Summary The Marketing Coordinator will provide operational and administrative support for various marketing projects. This role will coordinate and support marketing activities including but not limited to exhibit logistics and coordination, marketing collateral development/fulfilment, document control, various promotions, vendor relationship...

  • Marketing Coordinator

    4 weeks ago

    Alpharetta, United States Bako Diagnostics Full time

    Job Summary The Marketing Coordinator will provide operational and administrative support for various marketing projects. This role will coordinate and support marketing activities including but not limited to exhibit logistics and coordination, marketing collateral development/fulfilment, document control, various promotions, vendor relationship management,...

  • Marketing Coordinator

    1 week ago

    Alpharetta, United States Bako Diagnostics Full time

    Job Summary The Marketing Coordinator will provide operational and administrative support for various marketing projects. This role will coordinate and support marketing activities including but not limited to exhibit logistics and coordination, marketing collateral development/fulfilment, document control, various promotions, vendor relationship management,...

  • Marketing Coordinator

    4 weeks ago

    Alpharetta, United States Bako Diagnostics Full time

    Job Summary The Marketing Coordinator will provide operational and administrative support for various marketing projects. This role will coordinate and support marketing activities including but not limited to exhibit logistics and coordination, marketing collateral development/fulfilment, document control, various promotions, vendor relationship management,...

  • Marketing Coordinator

    1 week ago

    Alpharetta, United States Bako Diagnostics Full time

    Job Summary The Marketing Coordinator will provide operational and administrative support for various marketing projects. This role will coordinate and support marketing activities including but not limited to exhibit logistics and coordination, marketing collateral development/fulfilment, document control, various promotions, vendor relationship...

  • Marketing Coordinator

    1 week ago

    Alpharetta, United States Bako Diagnostics Full time

    Job Summary The Marketing Coordinator will provide operational and administrative support for various marketing projects. This role will coordinate and support marketing activities including but not limited to exhibit logistics and coordination, marketing collateral development/fulfilment, document control, various promotions, vendor relationship management,...

  • Marketing Coordinator

    3 weeks ago

    Alpharetta, United States Tax Connex TM Full time

    TaxConnex is seeking a highly coachable Marketing Coordinator to join our Marketing and Demand Generation team. This role will provide crucial support for a wide range of functions across departments. You’ll have the opportunity to gain experience collaborating with key players to implement new campaigns and strategies that increase brand awareness and...

  • Marketing Coordinator

    2 weeks ago

    Alpharetta, United States Tax Connex TM Full time

    TaxConnex is seeking a highly coachable Marketing Coordinator to join our Marketing and Demand Generation team. This role will provide crucial support for a wide range of functions across departments. You’ll have the opportunity to gain experience collaborating with key players to implement new campaigns and strategies that increase brand awareness and...

  • Account Coordinator

    3 weeks ago

    Alpharetta, United States Pyramid Consulting, Inc Full time

    Account CoordinatorAlpharetta, GAJob Description:The Account Coordinator is responsible for working alongside the Sr. Sales Team to assist in major accounts strategic sales activities. During that time, Pyramid’s proven training helps Account Coordinators to grow in their understanding of the staffing industry through role plays, shadowing, and getting...

  • Account Coordinator

    1 week ago

    Alpharetta, United States Pyramid Consulting, Inc Full time

    Account CoordinatorAlpharetta, GAJob Description:The Account Coordinator is responsible for working alongside the Sr. Sales Team to assist in major accounts strategic sales activities. During that time, Pyramid’s proven training helps Account Coordinators to grow in their understanding of the staffing industry through role plays, shadowing, and getting...