Real Estate Operations

Job Title: Real Estate Operations & Executive Assistant
Located in Worthington, Columbus
Pay $30-32/hr
Job Overview:
Seeking a versatile and detail-oriented professional to fill the role of Real Estate Operations & Executive Assistant. This position encompasses responsibilities in property management, investor relations, leasing, tenant interactions, and executive support. The ideal candidate will possess a strong foundation in real estate operations, financial reconciliation, and property management, with excellent organizational abilities and a proactive approach to tasks.
Primary Responsibilities:
Property Management:

• Reconcile accounts and assist in developing comprehensive annual budgets.
• Manage payment processing and tracking to ensure accuracy and timeliness.
• Coordinate lease renewals, ensuring all documentation is complete and current.
• Address tenant concerns and collaborate with property managers to resolve issues.
• Monitor property metrics such as occupancy rates, lease expirations, and NOI.
  

Leasing & Tenant Relations:

• Support leasing efforts by drafting and reviewing lease agreements.
• Foster positive relationships with tenants through proactive communication.
• Organize tenant communications, including lease renewals and updates.
• Arrange property tours and liaise with leasing agents or brokers.
• Ensure prompt responses to tenant inquiries for high satisfaction levels.
  

Executive Support:

• Manage schedules, communications, and priorities for leadership.
• Coordinate meetings, travel arrangements, and itineraries.
• Maintain and organize shared digital files for accessibility.
• Oversee email and calendar management, flagging key communications.
• Prepare reports, presentations, and materials for meetings or updates.
  

Investor Relations:

• Organize and schedule investor meetings, both in-person and virtual.
• Assist with the preparation and distribution of quarterly updates and distributions.
• Maintain detailed records of investor communications and commitments.
• Track deadlines for agreements, funding, and compliance.
• Help create investor presentations and newsletters.
  

Acquisitions & Dispositions:

• Draft and submit property offers while managing transaction schedules.
• Conduct preliminary analysis of investment opportunities.
• Coordinate with brokers, legal teams, and other stakeholders during transactions.
• Research market data to support investment evaluations.
• Assist in due diligence, including inspections, appraisals, and reviews.
  

Operations & Special Projects:

• Facilitate the onboarding process for newly acquired properties.
• Manage vendor relationships to ensure service quality.
• Coordinate maintenance schedules, repairs, and inspections.
• Support compliance with relevant regulations.
• Handle special projects such as process enhancements or event planning.
  

Qualifications:

• Exceptional organizational and multitasking skills.
• Familiarity with property management systems and financial reconciliation.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite and cloud-based storage platforms.
• Experience in real estate or property management is a plus.
• Self-motivated, proactive, and effective in both independent and team settings.
  

Desired Skills and Experience

Job Title: Real Estate Operations & Executive Assistant Located in Worthington, Columbus ​Pay $30-32/hr Job Overview: Seeking a versatile and detail-oriented professional to fill the role of Real Estate Operations & Executive Assistant. This position encompasses responsibilities in property management, investor relations, leasing, tenant interactions, and executive support. The ideal candidate will possess a strong foundation in real estate operations, financial reconciliation, and property management, with excellent organizational abilities and a proactive approach to tasks. Primary Responsibilities: Property Management: Reconcile accounts and assist in developing comprehensive annual budgets. Manage payment processing and tracking to ensure accuracy and timeliness. Coordinate lease renewals, ensuring all documentation is complete and current. Address tenant concerns and collaborate with property managers to resolve issues. Monitor property metrics such as occupancy rates, lease expirations, and NOI. Leasing & Tenant Relations: Support leasing efforts by drafting and reviewing lease agreements. Foster positive relationships with tenants through proactive communication. Organize tenant communications, including lease renewals and updates. Arrange property tours and liaise with leasing agents or brokers. Ensure prompt responses to tenant inquiries for high satisfaction levels. Executive Support: Manage schedules, communications, and priorities for leadership. Coordinate meetings, travel arrangements, and itineraries. Maintain and organize shared digital files for accessibility. Oversee email and calendar management, flagging key communications. Prepare reports, presentations, and materials for meetings or updates. Investor Relations: Organize and schedule investor meetings, both in-person and virtual. Assist with the preparation and distribution of quarterly updates and distributions. Maintain detailed records of investor communications and commitments. Track deadlines for agreements, funding, and compliance. Help create investor presentations and newsletters. Acquisitions & Dispositions: Draft and submit property offers while managing transaction schedules. Conduct preliminary analysis of investment opportunities. Coordinate with brokers, legal teams, and other stakeholders during transactions. Research market data to support investment evaluations. Assist in due diligence, including inspections, appraisals, and reviews. Operations & Special Projects: Facilitate the onboarding process for newly acquired properties. Manage vendor relationships to ensure service quality. Coordinate maintenance schedules, repairs, and inspections. Support compliance with relevant regulations. Handle special projects such as process enhancements or event planning. Qualifications: Exceptional organizational and multitasking skills. Familiarity with property management systems and financial reconciliation. Strong communication skills, both written and verbal. Proficiency in Microsoft Office Suite and cloud-based storage platforms. Experience in real estate or property management is a plus. Self-motivated, proactive, and effective in both independent and team settings.

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